Payroll Manager

At MissionWired, we help our partners create revolutionary fundraising strategies that advance their mission, change our country, and have a positive impact on the world. 

We help our partners tell big, ambitious stories that invite their supporters into communities to raise mission-changing revenue. Our results are unrivaled, having converted more than $4.5 billion in donations to the world’s most trusted philanthropies and groundbreaking campaigns. We do it over email and SMS, in the mail, across social media, everywhere. We don’t think in terms of channels; we’re single-minded in pursuit of your success.

We’re innovative, progress-obsessed, do-gooders who care deeply about social change and continuing to push the limits on what we can accomplish together. We’ve brought strategies to life for nonprofit organizations working around the world, including Sandy Hook Promise, Human Rights Watch, The Humane Society of the U.S., Save the Children, and Friends of the Earth. Over the years, we have worked with various progressive political organizations and believe that each election cycle is an opportunity for us to support organizations across the country and elect Democrats to legislative bodies up and down the ballot.

We’re an equal-opportunity employer and take seriously our commitment to equality and equity. Our efforts to be inclusive and create opportunity don’t end when someone joins us – they begin. We’ve set our sights on changing the world through our work and with our clients, and representation is at the foundation of what we do. We know that diversity of thought and background makes us stronger. That’s why we’re committed to building and maintaining a diverse community.

Every new team member broadens our perspective and allows us to think bigger. We’ll be at our best when people from underrepresented communities and people with a range of perspectives and lived experiences want to come, stay, and push the boundaries of what’s possible.

Overview: MissionWired is seeking a Payroll Manager to join our People Operations team to be primarily responsible for the day-to-day administration of our payroll process. We are looking for someone who is resilient in adapting to change, is efficient with their time and task-managing, and knows their work is foundational to a positive employee experience. You will become the key point of contact for staff on core HR functions related to the employee life-cycle from a payroll and payroll tax standpoint including onboarding and offboarding procedures, and the consistent administration of company policies and payroll processes.

• Being a source of knowledge and support. Employees have questions, you have the answers (or at least, you know how to find them).
• Being a stickler for the details. Every DOB, SSN, insurance deduction, and 401k contribution matters. You will work closely with our People Ops team and external partners to ensure accuracy of earnings and withholdings.
• Being data and technology savvy. We haven’t touched a piece of paper in years. Pivot tables and lookups are used frequently and you should feel comfortable navigating multiple sources of information with a focus on data quality and efficiency. 
• Being someone with unwavering character. You’ll need to maintain the confidentiality of private information and approach situations from a place of empathy and consistency.

• Preparing and maintaining accurate records for all team members, through our HRIS (Rippling) and within benefit portals to align with payroll;
• Pulling reports for data analysis and projections in our HRIS;
• Working alongside internal Finance team and external groups to complete annual audits and filings to ensure compliance;
• Understanding process updates as they relate to new hires/exits and other employee life-cycle changes like state moves, marriage, etc.
• Acting as a liaison with team members regarding payroll, answering questions and providing information;
• Coordinating with our Benefits Specialist on leaves of absence; and
• Identifying and recommending updates to our People-related systems and tools.

• 4+ years experience an employee-support role with payroll processing being a primary function;
• Multi-state payroll experience with an employee headcount of 100+;
• Working within one or more common HRIS and Payroll platforms (e.g., ADP, Rippling, Paylocity, or similar);
• Knowledge of common HR laws and regulations that relate to payroll functions such as unemployment insurance, COBRA, FMLA, 401k, etc;
• Intermediate knowledge of Excel and Google Sheets – including common formulas (sumifs, countifs), pivot tables, and lookups (xlookup/vlookup) – and other office software with Gsuite experience preferred;
• Impeccable attention to detail, organizational skills, and strong time management; and
• Strong written and verbal communication skills and an ability to clearly and efficiently collaborate with staff at various levels.

• Experience with mergers and acquisitions and/or multi-entity payroll processing;
• Academic experience in Accounting, HR, Business and/or professional development in these fields;
• Experience training and mentoring staff in a People/work capacity;
• Experience with Rippling.

Salary

Target salary range for this role is $85,000-$93,000 per year, depending on experience. 

Location

We are currently working remotely with no return to office date. Applicants may reside in the following states: AZ, CA, CO, CT, DC, DE, FL, GA, IL, IN, LA, MA, ME, MD, MI, MN, MO, NE, NC, NJ, NY, OR, PA, SC, TN, TX, VA, and WA. Due to FL legislation, MissionWired is required to participate in e-verify.

This role can be remote or work hybrid/in-office in Washington, D.C. Must be able to work EST hours.

Interview Process

Our interview process for this role is: 

1. Phone screening with Hiring Manager: 30-45 min

2. Take home skills exercise (Excel): 45 min

3. Interview with Chief People Officer: 30-45 min 

4. Culture + Candidate Questions Call: 30 min

5. References

6. Background Check (if offered the position)

Benefits

100% employer-paid premiums for platinum-level medical plan on a national health care network

100% employer-paid life insurance and short term disability

50% employer-paid vision and dental insurance

401(k) with 3% employer contribution

17 vacation days in addition to 12 paid holidays, sick days, bereavement leave, and a volunteer day off.

Paid parental leave at 100% of your salary

Financial support for reproductive and transgender care

Flexible telecommute and remote work policies

Company issued Mac products for home offices

Cell phone service reimbursement, meal and ride-share reimbursement, and other perks available

*Supporting your team on some nights and weekends as we approach high-volume times such as elections may be required.

If you feel you can do the job and are excited about this opportunity but are not sure if you meet all the qualifications, consider applying anyway. We’d love to hear from you!