Office Coordination Jobs

Support UAFS Music and Theatre as the Program Assistant responsible for administrative operations, event coordination, student worker supervision, and departmental communications.

Provide high-level administrative and strategic support to the Director of the Mayor's Office of Contract Services, managing calendars, travel, briefings, and stakeholder coordination in a fast-paced public-sector environment.

Provide high-level executive support to the President of MarketSource, managing calendars, travel, communications, and confidential administrative tasks for a fast-paced sales acceleration firm.

NYCEM's Office of Equity, Diversity & Inclusion is seeking a College Aide to support DEI administration, training compliance, data reporting, and research to advance the agency’s equity initiatives.

Chamberlain University seeks a Nursing Simulation Specialist to run clinical simulation labs, support student remediation, and help prepare nursing students for academic success and the NCLEX-RN.

Carenet Health is hiring an Operations Support Specialist in San Antonio to manage reporting, administrative tasks, and project coordination for the clinical services team.

Princeton University seeks an experienced Office Manager to oversee daily operations, budget and records management, and administrative support for the Office of Undergraduate Financial Aid.

Applied Materials is looking for a seasoned Executive Administrative Assistant to the General Manager in Photonics Platforms to manage calendar, travel, communications, and high-priority projects with discretion and professionalism.

HHMI and the Shadlen Lab at Columbia University are hiring an Administrative Coordinator to oversee scheduling, grants and compliance tracking, finances, onboarding, and general lab operations to ensure smooth research workflows.

Inclusive & Diverse

Empathetic

Collaboration over Competition

Growth & Learning

Transparent & Candid

Provide proactive administrative, event and communications support to three executives on Mastercard’s Blockchain and Digital Currencies team, ensuring smooth operations and effective stakeholder coordination.

Provide advanced administrative support to a Children’s Mercy department, handling scheduling, correspondence, expense reporting, meeting minutes and general office operations in a hybrid work arrangement.

Saronic Technologies is hiring a hands-on Workplace Coordinator in Austin to run daily office operations, manage vendors, support employee events, and maintain a safe, welcoming workplace for its defense autonomy team.

Drive community outreach and enrollment for Foodsmart's Chicago foodcare program by building partnerships, staffing events, and educating local residents about nutrition and SNAP resources.

Provide comprehensive executive support—including complex international travel coordination, calendar and expense management—to two VPs in Arc’teryx’s Footwear Business Unit in Portland.

Saronic Technologies seeks a proactive Workplace Specialist in Austin to manage office operations, vendor relationships, and employee engagement for its defense-focused team.

Marshall Reddick Real Estate is hiring a Marketing Intern in Newport Beach to support events, digital content, and marketing operations while gaining hands-on experience in real estate marketing.

Emory University is hiring a Project Coordinator to oversee project planning, budgeting, events, and reporting for the School of Nursing in a primarily in-person role with limited remote flexibility.

Provide high‑level, confidential executive support to Wendy’s International President—managing complex calendars, international travel and visas, strategic communications, and C‑suite coordination at the Dublin, OH support center.

Provide high-level administrative support to the IT Senior Management group, managing schedules, correspondence, reporting and confidential information to keep the leadership team operating efficiently.

Provide warm, professional front-desk and concierge service for a luxury Downtown Dallas high-rise during afternoon shifts, ensuring resident satisfaction, building security, and efficient operations.

Provide comprehensive administrative and program support for the School of Medicine's Continuing Medical Education initiatives, managing schedules, correspondence, events, records and basic budget tasks in a hybrid capacity.

Northwestern Medicine seeks an experienced Administrative Assistant II to provide confidential administrative and financial support to the Cardiology leadership team in a busy clinical environment.

Provide dedicated executive support to two VPs in Arc’teryx’s Footwear team, managing complex schedules, international travel, and cross-functional coordination from the Portland office.

Brooks is hiring a proactive Executive Assistant to support senior leaders at its Seattle HQ with calendar management, travel coordination, event planning, and cross-functional operational support.

Prime Healthcare St. Francis Hospital is hiring a Surgery Scheduler to coordinate OR and G.I. Lab cases, manage vendor logistics, and maintain surgical schedules and charge reconciliation on weekday day shifts.

Experienced administrative professional needed to support the Network Support Unit and Social Work departments at the Innocence Project with conference logistics, billing, travel coordination, and reception duties in a hybrid environment.

AECOM is hiring an AI Project Coordinator to support its AI Transformation Office in managing project schedules, stakeholder communication, and smaller AI initiatives from Houston or Dallas on a hybrid schedule.

Be the professional, service-oriented face of Centric’s The Woodlands headquarters, managing reception, mail, supplies, and visitor coordination while supporting senior leadership.

An experienced travel advisor will act as a primary support resource for seasoned advisors, managing complex booking questions, education and event logistics, and Member Development support tickets to improve member success.

Taylor Management is hiring a friendly, organized Lifestyle Director to plan and run resident events that foster community engagement and connection.

Experienced EA/COS-style professional needed to support Front Office senior leadership on a high-profile, sensitive IC program with an active TS/SCI (FS poly) clearance.

Senior Resource Group is hiring a Sales Coordinator II to manage CRM-driven lead follow-up, coordinate tours and events, and support the community sales team at Maravilla at The Domain.

Serve Decatur families as the Community Outreach Assistant at the YMCA of Metro Atlanta by leading local engagement, connecting community members to programs and resources, and supporting outreach events and reporting.

ServiceNow seeks an experienced Executive Assistant to provide high-impact administrative and strategic support to the SVP of Global People Services across complex global priorities.

Ramboll seeks a detail-oriented Management Support Specialist to provide executive assistance, project coordination, and document control for its Municipal Water/Wastewater Construction Management team in Hunt Valley, MD.

Strategic Executive Assistant to the CEO at Enfinity Global, providing high-level calendar, communication, travel and operational support across a fast-growing global renewable energy company.

PLUS Communications seeks an organized, proactive Associate, Operations to support the operations team with scheduling, expense tracking, basic IT troubleshooting, database management, and cross-departmental coordination in a hybrid work environment.

Support CNM's recruitment efforts by staffing the front desk, guiding prospective students through admissions and campus tours, and representing the college at community outreach events.

Sharpcontra seeks a proactive Communications Assistant to support corporate communications by drafting, coordinating, and delivering internal and external messaging that aligns with company goals.

KBR seeks a polished Facilities Coordinator to manage day-to-day office operations, vendor relationships, and facilities support at its Arlington, VA location.

Support Working Title Television’s US development team by managing executive calendars, coordinating meetings with UK counterparts, handling submissions and creative coverage, and providing front-of-house and administrative support on the Universal lot.

Biena, a rapidly expanding healthy-snack brand, is hiring an Executive & Office Coordinator to support the CEO and run on-site HQ operations and sample/marketing coordination in Waltham, MA.

Shine Social Brand seeks a detail-oriented Event Coordinator to manage end-to-end event logistics, vendor relationships, and on-site execution for client-facing events in Houston.

Equus Workforce Solutions is hiring a Job Seeker Consultant in New Haven to provide career coaching, case management, and employer referrals that help job seekers secure training and employment.

The NYC Department of Probation is seeking a Community Assistant in Staten Island to support NeON neighborhood programming through outreach, event coordination, partner liaison work, and administrative support.

F.H. Paschen is hiring an Administrative Assistant to support the Senior Office Manager and project teams with AP processing, certified payroll review, vendor coordination, and general office administration.

Lawrence Livermore National Laboratory is hiring an Administrative Specialist with an active DOE Q-level clearance to deliver advanced administrative and ES&H support for directorate operations.

Support GTM leadership as a proactive Executive Assistant, managing complex calendars, events, and cross-functional coordination for a fast-growing AI marketing startup.

Northwestern Medicine seeks an Administrative Assistant II to support the Cardiology Department Director with calendar management, correspondence, financial processing, and general administrative operations.

ForHealth Consulting seeks an organized Administrative Associate to support its Newborn Screening unit with data entry, scheduling, document processing, and general administrative tasks.