FIC Americas Conferences/Events Coordinator & Administrative Assistant

Job Description:

Job Title: FIC Americas Conferences/Events Coordinator & Administrative Assistant

Location: New York, NY

Overview

As a FIC Americas Evens Coordinator Americas the candidate will be an essential member of Deutsche Bank’s Fixed Income & Currencies (FIC) team in the US. The candidate will support senior desk heads and FIC staff, managing the end-to-end planning and execution of events and conferences. This role involves coordinating logistics, managing budgets, liaising with vendors, and ensuring that each event runs smoothly and effectively promotes the company’s objectives.

What We Offer You

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
• Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs

What You’ll Do  

• Work closely with internal teams to ensure alignment of event objectives. Coordinates with external vendors, including exhibit builders, AV providers, and caterers, to ensure successful event execution
• Manage event budgets, ensuring all expenses are tracked and events are executed within budget
• Serve as the primary point of contact during events, ensuring all aspects run smoothly and addressing any issues that arise
• Ensure all events comply with Bank policies and gain approvals before and after with relevant compliance teams
• Facilitate travel plans with minimal disruption, planning detailed itineraries and managing expenses in line with company policy; and coordinate calendars and schedules for senior desk heads to ensure efficient time management and prioritization of engagements
• Provide proactive administrative support for project work and ad-hoc activities, including large-scale team meetings and internal/external events; and collaborate with the wider administrative assistant pool to ensure coverage during vacations or periods of increased demand

Skills You’ll Need

• Proven events and conference experience organizing events
• administrative experience supporting senior management
• Proficient computer skills, particularly in Microsoft Office and email applications like Outlook
• Strong organizational skills and the ability to prioritize multiple tasks
• Ability to work autonomously and confidently interact with management, and ability to handle confidential information with discretion

Skills That Will Help You Excel

• Excellent communication skills, both written and oral
• High attention to detail and a passion for quality
• Ability to work well under pressure in a fast-paced environment
• Good interpersonal skills and the ability to build relationships with a broad range of stakeholders
• Self-motivated and proactive in identifying areas for improvement

Expectations

It is the Bank’s expectation that employees hired into this role will work in the New York, NY office in accordance with the Bank’s hybrid working model.

Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.

The salary range for this position in New York City is $90K to $100K. Actual salaries may be based on a number of factors including, but not limited to, a candidate’s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.

Deutsche Bank Benefits

At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That’s why we are focused on providing benefits and perks that enable our colleagues to live authenti­cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!

Learn more about your life at Deutsche Bank through the eyes of our current employees:  https://careers.db.com/life

The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank’s California Privacy Notice, please email HR.Direct@DB.com.

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Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view Deutsche Bank’s Equal Opportunity Policy Statement and the following notices: EEOC Know Your Rights; Employee Rights and Responsibilities under the Family and Medical Leave Act; and Employee Polygraph Protection Act.