Administrative Assistant Jobs

Capital One is hiring a resourceful Senior Administrative Assistant in New York to manage executive calendars, travel, events, and administrative operations for the Small Business Bank leadership team.

Dewberry is hiring Administrative Specialists for on-site disaster recovery assignments in New Mexico to manage claims intake, documentation, and stakeholder communication.

Provide high-quality administrative support for the Marriage and Family Therapy Training Program, coordinating recruitment, student services, clinical training logistics, accreditation tasks, and program events.

Provide executive-level administrative support to BYU Athletics leadership, managing calendars, travel, communications, and departmental records while upholding BYU's mission and values.

Temporary part-time Academic Administrative Assistant needed to provide front-desk support, office administration, and customer service across multiple university programs.

Provide administrative support to Claims and Underwriting teams at Markel’s Bedford office, handling correspondence, calendar and travel coordination, expense reconciliation, and onboarding tasks.

Support the Door County Learning in Retirement program as a part-time office assistant handling membership records, registrations, communications, and basic financial processing at NWTC Sturgeon Bay.

RADIAS Health is hiring an organized Administrative Assistant to support the Homeless Outreach team with EHR/HMIS data entry, reporting, office and supply management in a hybrid role based in Saint Paul, MN.

TSC is hiring a full-time Administrative Assistant to deliver advanced clerical and administrative support within the Division of Science and Mathematics to enhance office efficiency and student services.

Provide executive-level administrative support for Toyota’s San Francisco Regional Office, handling complex scheduling, travel, budgets, HR processes, and office operations.

Provide proactive executive-level administrative and logistical support to senior development leaders at a mission-driven conservation nonprofit, ensuring smooth operations for events, travel, communications, and reporting.

Abramson Labor Group is hiring an Operations Project Assistant to support firm leadership with project coordination, SOP documentation, and administrative tasks at our Burbank office.

Provide administrative and logistical support to The Carter Center's Rule of Law Program, handling travel, document preparation, financial processing, research, and cross-team coordination.

Provide essential clerical and court coordination support to the Waukesha County Sheriff's Department, handling inmate transport logistics, bail processing, phone coverage, and routine records.

Provide high-level administrative support to a U-Haul Marketing Company President, coordinating operations, staff, and financial reporting to ensure smooth day-to-day business functions.

Provide high-level executive support to the EVP, Chief Technology & Operations Officer at Travelers, managing complex schedules, travel, communications and executive-level coordination.

Provide hands-on administrative, procurement, and accounting support for McDonald Observatory’s West Texas operations, ensuring compliance with university policies and smooth day-to-day site operations.

Support Lindy’s founder as a hands-on Executive Assistant who owns calendar and inbox management, coordinates onboarding and travel, and serves as a trusted, detail-oriented partner in a dynamic SF startup.

Gilbane is hiring a Senior Support Assistant to deliver on-site administrative and project support for its Chicago projects and business units.

Provide executive-level administrative and strategic support to Rockford's leadership, managing calendars, communications, confidential matters, and project follow-through to drive operational success.

SweetRush is seeking a cleared Government Admin Support contractor to deliver onsite administrative, SharePoint, and reporting support for a U.S. government client in San Antonio, TX.

First Book seeks a temporary Global Department Administrative Assistant to provide administrative, scheduling, and coordination support to the Global Programs team in service of educational equity worldwide.

Provide critical administrative and front-desk support to the Hematology/Oncology department at Cleveland Clinic Main Campus, ensuring smooth daily operations and strong communication across teams.

Provide front-desk reception and program administrative support for a nonprofit working with LAUSD and local agencies, managing calls, visitors, scheduling, and office systems.

Support Persona AI’s Houston office as an Administrative Assistant handling reception, office operations, travel and corporate apartment coordination, plus social media and event marketing support.

Serve as the welcoming, professional front-line Receptionist/Office Coordinator for DSI’s Richardson office, combining excellent customer service with hands-on administrative and office-management responsibilities.

Support the NYC Health Department’s Bureau of Child Care as a College Aide, delivering administrative, data-entry, and customer-service assistance to help maintain safe, compliant child care services citywide.

WinnCompanies is hiring an onsite Receptionist at Tierra Vista Communities (Peterson SFB) to handle front-desk, leasing support, and general administrative duties for military housing.

AdvisaCare Home Health is hiring an onsite Scheduling Coordinator to manage recruiting, staffing, candidate support, and onboarding for our Portage, MI home health operations.

Support Fort Worth's Transportation & Public Works division as an Administrative Assistant responsible for HR coordination, timekeeping, medical records, and procurement support.

The Nevada State Contractors Board is hiring a full-time Administrative Assistant in Las Vegas to support licensing operations with strong communication, document management, and customer-service skills.

Support Ivy Tech Kokomo's Teaching and Learning Conference as a part-time work-study student assistant, handling event prep, admin tasks, and attendee support.

Prime Healthcare Illinois Medical Group is hiring a detail-oriented Department Secretary to handle administrative and clerical duties for the GI Lab across multiple clinic locations.

Provide welcoming, professional front-desk and administrative support for the Security Department at Saint Mary of Nazareth Hospital, serving staff, physicians, and visitors in a healthcare setting.

Serve as Assistant Commissioner at the NYC Department of Design and Construction to lead design teams and oversee a multi-hundred-project, $2B annual capital program.

Phoenix Tailings is hiring an entry-level Administrative Assistant to manage reception duties and general office support at our Burlington, MA office.

Support Markel’s Claims & Underwriting operations in Bedford as an Administrative Assistant responsible for scheduling, correspondence, travel and departmental administrative tasks.

Provide vital administrative and client-facing support to the Child Welfare team at Oregon DHS, ensuring efficient office operations and compassionate service to vulnerable families.

Provide part-time administrative and outreach support for UT Austin Army ROTC, handling records, recruitment, content editing, and event coordination under a Work-Study appointment.

Tempo is hiring an Executive Assistant to provide high-trust calendar, travel, and administrative support to leadership at an early-stage blockchain company based in San Francisco.

Provide executive-level administrative and project support to the COO at Oregon Housing and Community Services in a hybrid role emphasizing scheduling, stakeholder coordination, and operational support.

Provide administrative, reception, and clerical support for the Correctional Rehabilitation team at Eastern Oregon Correctional Institution, ensuring professional communication with staff, visitors, and the public.

Support a busy regional Red Bull distribution office by managing administrative operations, route accounting tasks, HR paperwork, and finance coordination.

Dungarvin is hiring an Office Manager in Louisville to oversee office administration, file retention, telephone coverage, and general support for operations and HR serving people with disabilities.

Williams Lea seeks a Senior Office Services Associate in Palo Alto to manage reprographics, mailroom, and general back-office services for high-volume, client-facing environments.

Experienced Executive Assistant needed for a hybrid role in Columbus to manage complex calendars and travel, safeguard confidential information, and support senior stakeholders for Williams Lea by RRD.

A people-focused Senior Administrative Associate role supporting legal and financial clients with administrative operations, confidential record handling, QA, and training in an onsite Miami office.

Support senior commercial leadership at Vertex by managing complex calendars, travel, expenses, events and administrative projects with discretion and strong Microsoft Office skills.

The Center for Global Sustainability seeks a Special Assistant to the Director to manage projects, stakeholder engagement, events, and administrative coordination for senior leadership.

Experienced administrative professional needed to manage complex schedules, travel, events, and communications for multiple FP&A executives at Capital One's Richmond office.