Accounting and Administrative Assistant, Colorado Geological Survey

Engineering a world of possibilities

The Colorado Geological Survey (CGS) is seeking a highly organized and detail-oriented Accounting and Administrative Assistant to provide technical and program/office support.

We are seeking a highly organized and detail-oriented Research Support and Accounting Assistant to provide technical and program/office support. This role involves assisting with various budget-related duties, including payroll reallocations, project management and financial reporting, as well as supporting land use reviews and invoicing. The successful candidate will play a key role in ensuring continuity of operations while offering administrative assistance and support for fiscal year-end processes.

Key Responsibilities:

Budget Officer Assistant Duties:

• Prepare monthly payroll reallocations and ensure they are processed accurately
• Create and distribute project management and financial reports on a monthly basis
• Inform Project Investigators of status and availability of funds per grant
• Verify the accuracy of payroll reallocations and resolve discrepancies

Land Use Review Support:

• Assist the Program Assistant in logging land use reviews and tracking their progress
• Handle invoicing for land use applications, ensuring accurate and timely billing
• Research and find contact information for land use review applicants
• Log payments received from land use applicants
• Prepare and send reminder and warning letters for unpaid invoices

Financial and Fiscal Year-End Duties:

• Pull financial reports to assess available funding for year-end purchases and expenses
• Assist employees with preparing and submitting expense reports and spend authorizations
• Ensure invoices submitted for payment are accurate and paid in a timely manner

Administrative Support:

• Assist employees in submitting timesheets and leave requests by the designated deadlines
• Assist employees in purchasing supplies and materials as needed
• Assist with inventory tracking and record-keeping
• Assist with additional duties as needed

Qualifications:

• Previous experience in office administration or as a budget assistant is highly desirable
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with accounting or budget processes
• Experience with Workday

About Mines & Golden, CO 

When the world looks for answers, the world looks to Mines. 

 

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2025). 

 

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.  

 

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size. 

 

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?  

 

Look to Mines. 

 

Equal Opportunity 

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety. 

 

Hourly Rate and Work Schedule 

This position’s contract is expected to run [hopefully indefinitely, but at least through December 31, 2026. The position is 75% of full time (30 hours per week), with a pay range of $25-$27 per hour, depending on experience.

 

In addition to the amazing benefits mentioned below, Mines continues to show its dedication to its employees by offering an 11% employee contribution through our Mines Defined Contribution Plan and an incredible 12% employer contribution with immediate 100% vesting for our Administrative Faculty positions!

 

Colorado School of Mines offers a robust portfolio of benefits for all employees.

For this role, that includes: 

• Flexible health and dental care options 

• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus. 

• Fully vested retirement plan on first day of employment, with generous employer contribution 

• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents) 

• Free RTD Ecopass 

 

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state-of-the-art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits. 

 

How to Apply 

This posting will close on Tuesday, October 7, 2025

How to Apply: Applicants must complete our online application and submit a resume. References will not be contacted until later in the selection process and applicants will be informed before that contact is made.

Contact Dorie Gelber, Human Resources, at dorie.gelber@mines.edu with any questions about this opportunity. 

 

Background Investigation Required Prior to Start

Accommodations - It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities to promote diversity and inclusion at Mines. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment. 

 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance. 

Colorado's premier engineering and applied science university for 150 years and counting