Initial Posting Date:

10/02/2025

Application Deadline:

10/11/2025

Agency:

Department of Corrections

Salary Range:

$5,349 - $7,048

Position Type:

Employee

Position Title:

Payroll Analyst (Statewide/Hybrid) For current state employees only

Job Description:

Payroll Analyst - For current state employees only

ODOC (Statewide/Hybrid)

Oregon Department of Corrections

Do you have experience processing payroll, benefits, and/or time tracking for a group of employees? The Employee Services Division of the Oregon Department of Corrections is currently recruiting for a Payroll Analyst position within the Payroll Unit.

This is a permanent position that may be located anywhere in the state of Oregon, with the final work location determined at the time of appointment. The position is approved for hybrid remote work; however, periodic on-site presence will be required, as agreed upon with the manager. You must be a current State of Oregon employee to apply. (Contract workers are not eligible.)

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME).

About the Job – Your Role

The Payroll Analyst plays a key role in ensuring payroll accuracy by reviewing and providing guidance to employees, managers, and human resources staff on entries into payroll and benefit systems. This position provides critical support to the Department’s payroll program, which is responsible for the timely and accurate payment of approximately 4,700 employees across multiple stand-alone payroll offices. This role involves reviewing and analyzing reports, applying fundamental bookkeeping, payroll, and benefits practices in accordance with agency policies, collective bargaining agreements, and state and federal regulations.

Key responsibilities include:

• Performing analysis and offering recommendations related to payroll, benefits, and protected leave data.
• Communicating and applying agency payroll and benefit policies and procedures.
• Providing basic training to employees and managers on the use of payroll and benefit systems.
• Instructing staff on proper timesheet entry and coding.
• Serving as a liaison with agency benefits administrators to ensure consistency and compliance.

Minimum Qualifications:

Your application materials will be reviewed to verify that you have:

• Two (2) years of experience analyzing, calculating, recording, and maintaining routine financial information that must include accounting, financial or numerical data, or payroll processing; OR
• At least 96 quarter (64 semester) credit hours or an associate’s degree from an accredited college, university, or vocational technical school that includes 12 quarter (8 semester) hours in accounting, business, or finance; OR
• Possession of a Certified Payroll Professional’s (CPP) certificate; OR
• One (1) year of experience analyzing, calculating, recording, and maintaining routine financial information that must include accounting, data, or payroll processing; AND at least 44 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 8 quarter (5 semester) hours in accounting, business, or finance; OR
• One (1) year of experience analyzing, calculating, recording, and maintaining routine financial information and must include accounting, data, or payroll processing; AND
• Possession of a payroll certification from an accredited college, university, or vocational-technical school.

Requested Skills

• Strong understanding of bookkeeping and payroll principles, practices, and procedures.
• Proficiency in using computer systems to enter, update, and retrieve payroll, benefits, and protected leave data.
• Experience working with protected leave laws, including FMLA, OFLA, and the Affordable Care Act.
• Knowledge of and experience with retirement benefit programs.
• Ability to analyze, apply, prepare, track, and resolve discrepancies in payroll, benefits, and protected leave data, including identifying and correcting errors.
• Skill in compiling and analyzing payroll data for reporting purposes.
• Experience with accurate timesheet entry and coding practices.
• Ability to identify and resolve payroll errors, balance accounts, and maintain accurate records.
• Proficiency in interpreting and applying rules, policies, federal and state regulations, statutes, and collective bargaining agreements.

Preferred Skills

• Knowledge of governmental payroll policies, procedures, and operations.
• Experience using the Workday system.

Required

• You MUST be a current State of Oregon employee (contract workers excluded) to apply.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

This position involves frequent interaction with executives, managers, and staff both inside and outside the organization. The role requires professionalism, diplomacy, and strict confidentiality. The ability to manage multiple tasks at once often under tight deadlines is essential. Strong communication and coordination with business partners is required. Travel to meetings and trainings may be necessary. The position also involves frequent interruptions, time-sensitive responsibilities, and occasional non-traditional working hours.

Work is performed in a hybrid or fully remote setting. In-office work occurs in a cubicle environment with potential for ongoing noise and distractions. The role requires extended periods of computer use and frequent videoconferencing. Use of standard office equipment is expected. Tasks often involve sitting for long periods, and vacation time may be limited during critical deadline periods.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Maria Arellano, Maria.A.Arellano@doc.state.or.us

Reference Number: 187902

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.