Accounts Payable Assistant

Overview

Who We Are:

National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service.  We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.

What You Will Do:

The Accounts Payable Assistant works hand in hand with our internal departments and our Accounts Payable team to ensure accurate processing of all University Credit Card transactions and approval documentation, as well as assisting in the entry of accounts payable invoices.  This role demands a high level of accuracy, the ability to adhere to internal controls, and strong organizational skills to be able to seamlessly transition between tasks and projects.  Since this role will also work closely with leaders and other stakeholders across the institution, strong verbal and written communication skills are also essential.

Essential Responsibilities

• Reconciles university credit card purchases to supporting documentation.

• Validates charges on university credit cards, ensuring they are reasonable and in accordance with policy.
• Works with credit card owners to receive and apply account numbers to university credit card purchases and validate that all are reasonable.
• Manages issuances and authorizations associated of university credit cards and answers related questions from credit card owners.
• Runs monthly interface to the general ledger of the file of credit card purchases to the month in order to post such transactions to the general ledger.
• Reviews expense submissions for proper documentation including expense approval, account coding and support to assemble expense packet for data entry.
• Reviews and enters invoices, expense reports, check requests and PO related billings.
• Maintains accounting files and records with organization and accuracy.

Qualifications

• High School Diploma or GED equivalent.
• 1+ years of experience in Accounts Payable preferred
• 1+ years of general office experience preferred
• General knowledge of Microsoft Office especially Excel
• Effective communication skills (both written and verbal) with the ability to communicate with a variety of different stakeholders
• Strong attention to detail with an established a track record of producing work that is highly accurate
• Ability to adapt positively to change, new information, and unexpected circumstances
• Effective time and project management skills to be able to balance multiple priorities at the same time
• Ability to work collaboratively on a team

NLU Inclusion Statement:

National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued.  We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.

Compensation and Benefits

At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Opportunities. Additional information regarding full-time staff benefits can be found here.

The salary range of the grade for this position is $17.61 to $23.77 per hour (typical workweek is 37.5 hours).  Compensation decisions are dependent upon the facts and circumstances of each position and candidate.  Offers are based on multiple factors permitted by law, including but not limited to: budgetary considerations, job-related knowledge/skills, experience, market considerations, tenure and standing with the university (applicable to current employees), and internal equity. 

Application Instructions

Please Include the following along with your application:

• Resume (Required)
• Cover Letter (Optional)

NLU Employees please also submit an Internal Posting Form