Management Support Specialist

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

The incumbent will play a pivotal role in assisting senior leaders with day-to-day activities, maintaining organized schedules, facilitating effective communication, and managing deliverables and meeting obligations. You will join our Construction Management Department, supporting project delivery of Ramboll's Municipal Water/Wastewater Infrastructure construction projects.

You will join our Construction Management Department

As our new Management Support Specialist, you will be part of the Construction Management team that support project delivery of Ramboll’s Municipal Water/Wastewater Infrastructure construction projects. Your key tasks and responsibilities include:

• Administrative Support: Maintain senior leaders' calendars, schedule meetings and travel arrangements, and handle confidential information with discretion. Additionally, draft professional and accurate communications and serve as a liaison between senior leaders and stakeholders, providing clear and timely communication.
• Meeting Coordination and Event Planning: Attend meetings with senior leaders, take diligent notes, track deliverables, and follow up on action items. Also provide logistical support for events, organize venues, materials, and coordinate catering services when required.
• Project and Document Management: Monitoring the progress of various tasks and projects, managing deadlines, and maintaining organized documentation and records. Utilize document control systems for better organization and support senior leaders in maintaining an efficient workflow.
• Financial Administration and Vendor Coordination: Assist with budget tracking and financial reporting, process invoices, expense reports, and purchase orders with accuracy and compliance. Act as a liaison with vendors and suppliers to ensure timely delivery of goods and services and manage contracts and agreements.
• Data Analysis and Technology Management: Compile and analyze data to support decision-making processes, prepare reports and presentations, and manage software tools and systems used in project management. Provide technical support and troubleshoot issues for team members as needed.
• Training and Stakeholder Engagement: Organize and coordinate training sessions and professional development activities for team members, maintain records of training completion and certifications, and facilitate engagement with stakeholders, including community partners, government agencies, and clients. Organize outreach activities to enhance stakeholder relationships.

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• 3+ years of experience in an executive support role or similar position.
• Excellent organizational and time-management skills with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Experience in coordinating projects and events.

Additional skills, certifications, and qualities that will help you succeed in this role include:

• Bachelor’s degree in a related field.
• Prior experience working within construction contracts.

Ramboll in Americas

Founded in Denmark, Ramboll is a people company that has over 2,000 experts working across more than 60 offices in the Americas applying their passion to deliver innovative solutions across Buildings, Transport, Energy, Environment & Health, Water, Management Consulting, and Architecture and Landscape.  As a company, we are committed to reducing our environmental impact, contributing to a cohesive society with equal rights and opportunities for all, and fostering a culture of excellence, enjoyment, and equal opportunities for all our employees. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture.

Our Commitment to Sustainability

Responsible business conduct and sustainable practices have been part of Ramboll’s DNA since the company’s inception. Today these principles are an integral part of Our Mission and services, and are formalized through our systematic work with the UN sustainable development goals. We are dedicated to taking a leading role in sharing best practices and creating value for clients by delivering solutions that are environmentally, economically, sand socially sustainable. We have also committed to ambitious targets to maximize our own sustainability performance and set the industry benchmark.

How to apply

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.

All your information will be kept confidential according to EEO guidelines.