Executive Assistant - A108
Work Arrangement: Remote, with overlap required in CST working hours
Job Type: Independent Contractor, Full-time
Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM CST
Location: Remote (U.S.-based)
About Pearl Talent:
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: WATCH HERE
Why Work with Us?
At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success.
Role Overview:
As an Executive Assistant, you’ll be the right hand to senior leadership, ensuring their time and priorities are managed effectively in a fast-paced, high-growth environment. You’ll play a critical role in keeping executives focused, efficient, and well-prepared, while also serving as a trusted liaison with internal and external stakeholders. This role is ideal for someone who thrives on organization, takes initiative, and enjoys working at the intersection of strategy and execution.
Your Impact:
By anticipating needs, managing priorities, and keeping projects on track, you’ll enable executives to focus on strategic growth while ensuring operational excellence. Within this role, your efforts will directly improve leadership efficiency, enhance cross-team communication, and help the organization scale smoothly as it continues rapid growth in the healthcare industry.
Core Responsibilities:
1. Meeting & Communication Support
- Attend meetings, capture detailed notes, and translate discussions into actionable tasks
- Track follow-ups and ensure accountability across teams
- Act as a liaison between executives, internal teams, and external partners
2. Calendar & Scheduling Management
- Manage complex calendars for senior leaders, resolving conflicts quickly and efficiently
- Coordinate internal and external meetings across multiple time zones
- Ensure executives are prepared with agendas and materials in advance
3. Task & Project Coordination
- Monitor executive priorities, deadlines, and progress on critical projects
- Proactively follow up on tasks to ensure timely completion
- Support ad hoc projects requiring cross-functional collaboration
4. Logistics & Operations
- Handle travel arrangements, accommodations, and event coordination
- Prepare meeting materials, reports, and presentations
- Maintain confidentiality when handling sensitive information
Must-Have:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior leadership
- Exceptional organizational and multitasking skills with strong attention to detail
- Excellent written and verbal communication skills
- Tech-savvy and proficient with Google Workspace, Slack, Zoom, and project management tools (Asana, Trello, or ClickUp)
- Ability to work independently, exercise sound judgment, and adapt quickly in fast-paced settings
- Comfortable working in a fully remote environment
Nice-to-Have:
- Experience working in telehealth, healthcare, or other high-growth industries
- Track record of supporting executives in scaling companies
- Familiarity with advanced productivity or automation tools
- Remote Work: Fully remote
- Generous PTO: Ample paid time off to rest and recharge
- Direct Mentorship: Grow through guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Work and connect with professionals around the world
Our Recruitment Process:
- Application
- Screening
- Initial Interview
- Skills Assessment
- Final Interview
- Job Offer
- Onboarding
Ready to Join Us?
If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.
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