Executive Assistant Coordinator

We are looking for an Assistant to the Executive Assistant to join our corporate office. This role is designed to support the Executive Assistant who manages the CEO’s time and priorities. You’ll be her right hand - helping with scheduling, communication, and day-to-day tasks.

This is a critical support role that requires someone who’s organized, quick on their feet, resourceful, and able to keep things moving with professionalism and discretion. If you’re the kind of person who thrives in a fast-paced environment, can adapt quickly, and takes pride in keeping things running smoothly, you’ll be a trust partner the EA can rely on and an essential part of our office.

What You’ll Do

· Calendaring & Scheduling: Help manage busy and constantly changing calendars in Outlook and Google. Anticipate conflicts, shift priorities, and keep things aligned.

· Communication Support: Monitor emails, Teams, calendars, and texts. Ensure urgent items are handled quickly and make sure nothing slips through the cracks.

· Admin & Project Support: Own the details that keep things running by managing mailings, coordinating lunches and meetings, organizing files, and jumping in wherever needed.

· Problem-Solving on the Fly: Step in to resolve issues, adapt quickly when things change, and keep projects moving without waiting for step-by-step direction.

· SOPs & Checklists: Create and maintain SOPs, checklists, and process documents. Use AI tools when helpful to streamline workflows and keep things consistent.

· Presentations & Reports: Assist with building PowerPoints, proofreading documents, and organizing files.

· Alignment & Clear Communication: Keep the EA updated on what you’re working on, flag issues early, and double-check priorities before taking on extra requests.

· Responsiveness: Be available during business hours and flexible to handle early morning, evening, or weekend scheduling needs.

Who You Are

• 3–5+ years of experience in administrative or coordinator roles with heavy scheduling responsibility.

• Strong with Microsoft Office (especially PowerPoint and Outlook), Teams, and Google tools.

• AI obsessed and proficient leveraging tools for drafting SOPs, documents, and checklists.

• Organized, detail-oriented, and proactive, you don’t wait to be told, you see what needs to get done.

• Natural problem-solver, you look for solutions, not roadblocks, and can figure things out independently.

• Professional and approachable with the ability to set boundaries and push back respectfully.

• Discreet and trustworthy with confidential information.

• Able to handle a fast pace, shifting priorities, and some after-hours communication.

Additional Details

• Full-time, on-site in Phoenix (remote only when the team is traveling)

• U.S. work authorization and valid driver’s license required

• Due to the sensitive nature of this role an NDA is required

#INDA1

Benefits and other cool stuff:

· Medical, dental, vision, 401K

· Paid Time Off

· Weekly Pay

· Internal Promotion opportunities

· Company swag

(Please note: benefits are not available for part time, temporary or contract roles)

 A1 Garage Door (and affiliate companies) provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.