Administrative Coordinator (Administrative Specialist 2)

Initial Posting Date:

01/08/2026

Application Deadline:

01/15/2026

Agency:

Department of Administrative Services

Salary Range:

$4,207 - $5,842

Position Type:

Employee

Position Title:

Administrative Coordinator (Administrative Specialist 2)

Job Description:

Now hiring, Apply Today! Administrative Coordinator (Administrative Specialist 2)

The Department of Administrative Services (“DAS”) is the central administrative agency that leads state government to implement the policy and budget decisions of the Governor and Oregon Legislature. Employing an enterprise-wide perspective, DAS serves state government by developing and upholding accountability standards to ensure productive and efficient use of state government’s financial, human and information resources.

The Administrative Coordinator position is with the Enterprise Information Services (EIS) Data Center Services (DCS) Administration team. Under the supervision of the office manager, you will coordinate a variety of detailed and confidential program, operational and administrative duties and activities supporting the administrative section of the division, including personnel and position management for division leadership and management.

Position duties and responsibilities at a glance:

• Assists Division Personnel Coordinator (DPC) with audit and identification of vacant positions for division recruitments, accurately reflecting the division’s most current organizational structure.

• Data Center Services (DCS) Records Retention Coordinator and Equipment Coordinator.

• Upon request, assists as a backup for the Executive Support Specialist 2, providing support to the director and deputy director of the division.

• Facilitator for division NEOs, sponsored by administrator and supervised by the DPC practitioner.

• Assists as a DCS travel and training coordinator.

For a full review of the position duties, details, and working conditions, please click here.

What We Are Looking For

Minimum Qualifications:

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

• An equivalent combination of education and experience.

Desired Attributes:

• Demonstrated skill and experience performing administrative support functions requiring independent judgment, decision-making, and problem resolution.

• Experience and skills with meeting minutes, coordination and facilitation.

• Demonstrated skills in research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format.

• Proficient in the use of software such as Adobe Captivate and Acrobat, Microsoft Office applications including Visio, Word, Excel, Access, Power Point and Outlook

• Demonstrated ability and skill communicating orally with a variety of people at all levels such as Administrators, other agency or legislative staff members, the press, and the public with the ability to maintain confidentiality as needed for the situation.

• Preferred experience in administrative policies, processes and procedures and interpreting laws, rules, policies and procedures and applying interpretations to specific actions.

Application Details and Instructions

• Visit the State of Oregon job opportunities webpage to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume.  If you are a current State of Oregon employee, you must apply through your employee Workday account.

• This announcement is for one, full-time, permanent, SEIU Represented, Administrative Coordinator (Administrative Specialist 2) position and may be used to fill future vacancies.

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, Nancy Karnas at:  nancy.karnas@das.oregon.gov     | 971-719-3083.

Benefits of Joining Our Team

The Department of Administrative Services (DAS) Team strives to create an environment that is supportive and encourages work-life balance and innovation. Enterprise Information Services (EIS) is a state government-wide Information Technology (IT) program led by an administrator who also serves as Oregon’s Chief Information Officer (CIO). The EIS team is built on collaboration and support. We work together to ensure our customer agencies receive the highest quality of service. We take pride in our work and look for ways to innovate. EIS is committed to hiring highly skilled, diverse and dedicated employees who will bring a unique skill set to the team.

Additional benefits include:

• Work/life balance, 11 paid holidays a year, and a competitive benefits package.

• Advancement and learning opportunities that will help grow your career with the State of Oregon.

• Get There - Oregon’s easy-to-use carpool matching tool and trip planner.

• Live, work, and play in Salem, Oregon.

• In-office work will be required at the Salem office.

Additional Details

• Employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides or provide an acceptable alternate form of transportation.

• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

• Employee is required to obtain and maintain CJIS clearance.

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

• Eligible veterans and Oregon National Guard servicemembers (current and former who meet the qualifications will be awarded candidate preference. For more information, please visit Veterans Resources.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity

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The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.