Administrative Specialist Jobs

Dewberry is hiring Administrative Specialists for on-site disaster recovery assignments in New Mexico to manage claims intake, documentation, and stakeholder communication.

OLCC is hiring Recreational Marijuana Inspectors to perform field and office-based compliance investigations, inventory audits, and enforcement activities for Oregon's recreational cannabis industry.

Provide vital administrative and client-facing support to the Child Welfare team at Oregon DHS, ensuring efficient office operations and compassionate service to vulnerable families.

Provide administrative, reception, and clerical support for the Correctional Rehabilitation team at Eastern Oregon Correctional Institution, ensuring professional communication with staff, visitors, and the public.

Support healthcare record retrieval by handling requests, contacting providers, maintaining accurate records, and ensuring HIPAA-compliant communications.

Serve your community as a part-time Office Specialist 2 at Oregon DHS, providing clerical support, accurate record and payment processing, and responsive customer service for child welfare programs.

The University of Rochester is hiring an SS Specialist I to deliver flexible, temporary administrative, guest-service, IT, and data-support across campus departments.

Provide dedicated administrative and travel support to Anduril’s Executive Protection team to ensure accurate invoicing, seamless logistics, and effective coordination with C-suite support.

Serve Oregon's children and families as an Office Specialist 2 with ODHS, providing front-desk, records, and data-entry support for the Child Welfare Program.

Provide essential administrative and reception support to Oregon DHS's Adult Protective Services team in Oregon City, ensuring accurate records, coordinated investigations, and professional community-facing service.

The University of Kansas Medical Center — Wichita is hiring an Academic Program Specialist to coordinate academic calendars, proctoring, student wellness events, fiscal duties, and administrative support for the School of Medicine's Academic & Student Affairs.

Lead and oversee BPHC's budgeting, grants administration, and procurement operations to ensure compliant, efficient fiscal management across federal, state, and city funding streams.

Lead DHS's non-human services contracting team to manage vendor performance, negotiations, budgeting, and compliance for shelter operations across New York City.

Provide onsite administrative and records support for the Behavioral Health Services team at Columbia River Correctional Institution, ensuring confidential, accurate, and timely office operations.

Provide front-line administrative and records support for the Oregon Department of Human Services in Bend, assisting clients, providers, and staff to keep office operations running smoothly.

Provide confidential administrative and records support to Security Management at Snake River Correctional Institution, ensuring accurate processing of reports, payroll support, and smooth daily operations.

Support NOAA’s Emergency Response Division as a Program Coordination Specialist managing document systems, internal communications, and incident logistics on a hybrid schedule.

Provide administrative and licensing support to Oregon's Board of Licensed Social Workers in a 6-month Office Specialist 2 temporary role processing applications, grading exams, and managing records.

Provide confidential executive-level administrative and data support to ODOC's Office of Population Management in a hybrid Salem-based role.

FCC Environmental Services seeks an organized, customer-focused Operations Specialist in Venice, FL to support dispatch, scheduling, and office operations for smooth daily service delivery.

Serve as the Medicaid Division’s hearing representative—researching complex medical records, applying statutes and case precedent, and making coverage determinations with a focus on equity and regulatory compliance.

Support DOHMH’s New Family Home Visits initiative as a Principal Administrative Associate providing calendar management, data entry, procurement tracking, and coordination of program logistics.

The Oregon Military Department seeks an organized Office Specialist 2 at the Rees Training Center to perform receptionist duties, clerical support, and program record management for facility and maintenance operations.

Austin Water is hiring an Administrative Specialist to provide administrative, procurement, and records support for the IT Services Division at the Waller Creek Center.

Provide front-desk coordination, records management, and administrative support to caseworkers at ODHS to help ensure timely, accurate services for children and families.

Eurofins is seeking an onsite Client Relationship Specialist in Marlton/Evesham, NJ to manage client communications, maintain LIMS/CRM records, handle sample intake and support laboratory operations for an excellent client experience.

OWEB is hiring a Grant Support Specialist to manage grant agreement workflows, maintain records, assist grantees, and support board and program administrative needs from the Salem office with hybrid flexibility.

Cook’s Pest Control seeks a detail-oriented Office Specialist in Marietta to manage receptionist duties, customer billing, HR onboarding, and light accounting tasks.

Support a busy home health branch by handling administrative operations, personnel communications, accounts payable, and HR-related tasks to keep the office and staff running smoothly.

Provides hands-on support to therapists and administrative assistance at Northwestern Medicine’s South Loop Rehab Services in a part-time, patient-facing role.

Zoetis is hiring an Administrative Specialist in Kalamazoo to support VMRD Global Regulatory Affairs with regulatory correspondence, Veeva Vault gatekeeping, calendar and travel management, and site administrative initiatives.

Provide advanced administrative and program support for Dallas Fire-Rescue's Single-Function Paramedic EMS program, managing records, certifications, scheduling, and interdepartmental coordination.

State of Nebraska DHHS seeks an Office Specialist to support the Medicaid RCA-COB team in Lincoln by screening and processing documents, maintaining records, and providing administrative program support.

Lead multiple eligibility units at MAP's Queens Medicaid Community Office as a Section Supervisor responsible for case review, staff supervision, and ensuring compliance with Medicaid regulations.

Interstate Waste Services is hiring a Safety Data Specialist to manage and maintain safety data and support organizational safety compliance.

Serve Oregon veterans as a Representative Payee by managing benefits and financial resources within the Aging Veterans Services team at ODVA.

At Texas A&M Engineering’s Mary Kay O’Connor Process Safety Center, the Program Specialist I supports policy development, event coordination, and administrative tasks to enhance program success.