Operations Specialist

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

Reporting to the Associate Director for Academic Operations in the Department of Pharmacology & Physiology, School of Medicine – Georgetown University, the Operations Specialist supports the general administrative needs of the Department of Pharmacology & Physiology, a research and teaching active department with four degree granting programs (MS in Pharmacology, MS in Physiology, Special MS in Physiology, PhD in Pharmacology & Physiology), ~25 faculty members, and ~15 staff.

Duties include but are not limited to:

• Supports faculty, students, and staff in the department with ordering and overseeing the procurement lifecycle, as well as general administrative issues.

• Supports department events through work with vendors, room scheduling and arrangement, securing parking for guests as needed

• Coordinates travel for invited speakers, student interviews, and department staff when needed, including reimbursements for transportation and meals.

• Submits work request through facilities portal and ensure follow through of requested work

• Maintains and updates department directories, listservs, and personnel lists

• Maintains an appropriate inventory department office supplies, snacks, and beverages

• Ensures that classrooms and conference rooms are set up correctly and that department equipment is operational

• Manage ongoing food delivery and set up for weekly seminars, monthly breakfasts and luncheons, and special events

• Communicates with University Information Services to assist with technical issues and ordering of replacement technology

Work Interactions

The Operations Specialist works directly with the Associate Director for Academic Operations, providing administrative support to department administration, faculty, and staff.

Requirements and Qualifications

• Two years of college required.

• 3 years minimum of required work experience. Must be able to work occasional evenings for events.

• Bachelor’s degree preferred.

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewedinordertomeettheevolvingneedsoftheUniversity.Suchreviewmaynecessitateachangetoa position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.