Administrative Specialist 2 - job 1 of 2

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The Oregon Bureau of Labor and Industries (BOLI) is proud to be an equal opportunity, affirmative action employer committed to workforce diversity. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to apply.

BOLI has an opening for one Apprenticeship Operations Administrative Specialist (Administrative Specialist 2) position in the Apprenticeship and Training Division. This position is hybrid optional with occasional travel for site visits, committee meetings, and other events. The successful candidate may also be eligible to work a hybrid schedule out of one of the BOLI offices in Portland, Salem, or Eugene.

This is a permanent, full-time, SEIU represented position. This recruitment may be used to fill additional vacancies as they occur. 

What's In It For You

• Permanent, full-time employment
• Work/life balance, vacation, sick leave, 11 paid holidays a year, and personal days off
• Competitive benefits package including medical, vision, and dental
• Pension and retirement programs
• Advancement opportunity within BOLI and other State agencies
• Opportunity to expand your technical and professional skills
• Work with others who are passionate about public service
• Make a difference in the lives of Oregonians
• Possible eligibility for the Public Service Loan Forgiveness Program

What You Will Be Doing

Below is a sample of job duties. It is not meant to encompass all duties.

The primary purpose of this position is to provide technical/administrative support for the apprenticeship and training division and its diverse programs.  This unit works on the administration of existing apprenticeship programs, program and compliance monitoring, investigation and resolution of complaints, new program development, community outreach, and preparation of submissions to OSATC (Oregon State Apprenticeship and Training Council).

This position will provide administrative support and coordination to the division, including but not limited to:

• Answering or routing policy inquiries from program administrators to the division,
• Reviewing submissions to ATD for compliance with policy expectations,
• Coordinating the workflow of standard submissions or revisions from inception to OSATC technical review,
• Supporting the New Program Development efforts by providing technical and policy guidance to prospective external requests interested in creating a new program, and scheduling exploratory consultations with appropriate staff,
• Updating ATD internal and external websites with files (documents and videos) produced by the division,
• Assisting with maintaining ATD contact lists of stakeholders for communications.

Why Join Us

Our mission...

Led by Labor Commissioner Christina Stephenson, the Bureau of Labor and Industries (BOLI) works to ensure that Oregon jobs are good jobs, where workers get paid what they are owed and have a discrimination-free work environment.  BOLI protects workers’ rights through enforcement of state labor laws, ensures adherence to civil rights law in public spaces and housing, promotes the development of a highly-skilled workforce through registered apprenticeship programs, and provides training and confidential assistance to Oregon employers so they have the tools they need to comply with workplace rules.

Working Conditions:

The work location for this position is mostly remote in the state of Oregon with a hybrid option in one of the BOLI offices in either Portland, Salem, or Eugene Oregon. Occasional requirements exist to makes site visits, attend committee meetings in the evenings or weekends which may entail overnight travel within the state. The position entails a work environment with significant use of a computer and video conferencing.

The position may sometimes require working over 40 hours per week including some evenings and weekends. When present at training and job sites, the employee in this position may encounter hazardous conditions requiring use of specialized equipment such as hard hat, safety glasses, and hearing protection. Specific training might be required prior to conducting site visits. Occasionally use of state motor pool transportation. The employee in this position must have a valid driver’s license and an acceptable driving record or an acceptable alternative. 

Remaining duties are performed in a standard indoor work environment; regular computer use with constant telephone, video, and in-person requests for information and assistance.

This Is What You Need to Qualify: (MQ’s)

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience.

The ideal candidate will possess the following desired skills and attributes: (EA’s)

• Experience with managing multiple priorities, including documentation review and calendar management, with a keen eye for details
• Experience providing technical support with a customer-service oriented approach
• Experience in interpreting laws, rules, policies and procedures, and applying interpretations to specific situations
• Ability to learn and navigate a complex and technical field while liaising with various stakeholders
• Experience in performing technical or administrative support functions requiring independent judgement, decision making and problem resolution
• Demonstrated knowledge of M365 suite

How to Apply

• Click on the "Apply" link above to complete your online application and submit by the posted closing date.
• The work experience and/or education section of your application must clearly demonstrate how you meet the minimum qualifications and desired skills and attributes listed above.
• Attach your current resume and cover letter addressing how you meet the minimum qualifications and desired attributes for this position. Failure to attach requested documents may result in your application being removed from consideration. These attributes will be used to determine which candidates move forward in the process.
• Be sure to check Workday and your email for additional tasks and updates. After submitting it there may be additional required tasks for you to complete prior to the announcement closing.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement, please contact the Recruiter.
• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Additional Information

• Employment will be contingent upon passing a criminal background check.
• Work Authorization - The Bureau of Labor and Industries does not offer visa sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.
• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

If you have a disability or otherwise require an application in an alternate format in order to complete the process, you may contact us at:

Oregon Bureau of Labor and Industries

Human Resources

1800 SW 1st Ave, Suite 500

Portland, OR 97201

Phone (503) 400-7332

Fax (503) 400-7332

• The recruiter for this position is Camille Dannenhoffer-Lafage. If you contact the recruiter, please include the job requisition number (REQ#).
• Email: Camille.Dannenhoffer-Lafage@boli.oregon.gov

Helpful Links

Understanding the State Application Process

Help & Support web page

Learn more about Oregon