Assistant Director of Development, Texas McCombs

Job Posting Title:

Assistant Director of Development, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Assistant Director will support the McCombs Donor Experience and Signature Events (DESE) team in advancing engagement with donors, board members, and friends of the school through strategic event logistics and execution. This position will work in close partnership with the Director of DESE, who retains overall responsibility for event execution. The Assistant Director will be a key contributor to logistics planning and pre-event preparation, ensuring successful experiences for alumni, donors, current students and prospective students. Collaboration with the full DESE team is essential.

Responsibilities

Key City Events:

• Support planning and logistics for McCombs strategic donor and alumni engagement events in McCombs’ key cities (e.g., New York, Dallas, Houston, London).
• Help manage venue coordination, catering, attendee lists and supplies. 
• Work closely with DESE team to coordinate messaging and branding.
• Board and Council Events: Coordinate meeting logistics and programming for BBA Advisory Board, MBA Board, NYFM Council, WSFM Council, and other leadership groups. Collaborate with the Senior Associate Director to ensure alignment on invitations, agendas, and post-event follow-up. Support committee breakout sessions and manage event materials.  Support council stewardship events and pipeline-building engagements in partnership with the Senior Associate Director.  Assis with run-of-show, agenda and PowerPoint materials.

Signature Events:

• Work closely with the Director on logistics for McCombs wide signature events. 
• Manage timelines, vendor communications and collateral preparation. 
• Partner with the Director on execution planning; assist with event materials and day-of support.

Global Events:

• In collaboration with Director, coordinate logistics for global-facing engagement opportunities global city alumni engagement events.

New York For McCombs Student Engagement:

• Plan and support student–mixers and related events to enhance the School's academic programs, student experience and community-building between New York for McCombs board members and students.
• Liaise with the Wall Street for McCombs academic program to support co-curricular programming that builds the student pipeline to alumni networks.

Collaboration & DESE Team Support:

• Assist the Director with event strategy, vendor negotiations, and DESE-wide initiatives.
• Provide prep and staffing support to team-led events as needed.
• Serve as a backup for other team members during peak periods. 
• Serve as a collaborative member of the DESE team and regularly partner with stakeholders across the School of Business, University Development, Office of the Provost, President's Office and other university groups on event operations.

Required Qualifications

• Bachelor's degree and a minimum of seven years of experience in event management
• Demonstrated ability to multi-task, work under pressure and meet deadlines.
• Ability to work efficiently with minimal supervision. Self-starter and self-reliant and ability to work both independently and as part of a team.
• Demonstrated proficiency in organizing and recording data.
• Excellent interpersonal, verbal, and written communications skills.
• Strong attention to detail and demonstrated organizational and analytical skills.
• Experience using Microsoft Office.
• Commitment to providing excellent customer service.
• Experience composing correspondence and other written materials.
• Ability to travel nationally and internationally on an occasional basis for events in key cities.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience working in a fast-paced environment.
• Experience working in a higher education setting. 
• Experience working with The University of Texas rules, policies, procedures and event planning.

Salary Range

• $64,000 + depending on qualifications

Working Conditions

• May work under standard office conditions with repetitive use of a keyboard at a workstation.
• Occasional travel.
• This is an Austin, Texas-based position.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.