Human Resource Coordinator

Job Posting Title:

Human Resource Coordinator

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Hiring Department:

Jack S Blanton Museum of Art

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Blanton Museum of Art at the University of Texas at Austin is known for its bold vision, from a dynamic reinstallation of the collection galleries in 2017, to the opening of Ellsworth Kelly’s monumental work of art, Austin, in 2018, and redesign of its grounds by Snøhetta in 2023, and the exhibitions and educational programs that define the museum’s role in the community.

There is even more to come for the Blanton and the thousands of school and university students and visitors we serve.  With a proven track record as a museum that is deeply relevant, and where education is embedded into everything we do, we have put The University of Texas at Austin, and the city of Austin, on the forefront of the visual arts.

Benefits-eligible Blanton Museum of Art staff enjoy the same competitive benefits, programs and services available to the University of Texas at Austin employees.  Blanton staff also have access to complimentary admission to the museum, selected museum events, and a 20% discount at the Museum Store. 

The Blanton is home to a vast array of roles matching a wide range of interests and talents.  No matter the staff position at the Blanton, all contribute to the preservation of culture and history for the entire community.  We invite you to view and apply for this professional opportunity.

Purpose

The Human Resources Coordinator administers and supports Blanton Museum of Art's HR functions of recruitment and onboarding, HR reporting, performance management, and administrative requirements including benefits and payroll administration, and employee file maintenance.  Acts as liaison to other departments on campus.  Reports to Human Resources Manager.

Responsibilities

HR Coordination and Administration

• Responsible for coordinating and administering human resources support for the museum, ensuring compliance with all institutional rules and regulations pertinent to human resources functions.

• Assist managers with policies and procedures on the full employment life cycle, including recruitment, hiring, onboarding, and offboarding processes, along with training and development.

• Assist with planning employee engagement events, coordinating resources across departments to maximize existing resources, generate interest and encourage participation.

• Liaise between employees and Central HR to resolve benefits-related questions, ensuring effective use of benefits plans; facilitate employee education and positive employee relations whenever possible.

• Support the development and implementation of HR policies and procedures.

Maintain Employee Records

• Create and maintain all employee personnel files (both digital and hard copy), keeping active employee files current, and maintain inactive employee files following university protocol. 

• Support HR operations by processing high-volume business transactions, preparing HR reports, maintaining organizational charts, and enhancing workflow efficiencies.

• Maintain and publish Monthly Staff Directory.

Recruitment

• Coordinate all human resources activities for recruitment and hiring of new personnel, including posting jobs, filtering resumes and candidates, requesting background checks, preparing offer letters, and related follow-up activities.

• Organize employee training sessions such as new hire orientation, onboarding, Central HR orientations, new manager training for new managers, etc.

• Assist with the job posting process to the UT job board, external profession-specific websites, and other resources to gather a talented applicant pool.

Performance Management

• Assist with annual performance appraisal process; develop and maintain tracking and follow up on required probationary performance reviews.

Other

• Performs related duties as assigned. May work on assigned projects.

Required Qualifications

• Bachelor’s degree in human resources, business administration, or related field.

• At least 2 years of experience in a human resources role, demonstrating knowledge of HR best practices,  processes, labor laws, and regulations.

• Strong command of written and oral English, with excellent communication and interpersonal skills.

• High level of attention to detail, strong problem-solving abilities, and exceptional organizational skills.

• Ability to handle sensitive and confidential information with sound judgment, tact, and discretion.

• Proven ability to work both independently and within a team, fostering effective relationships in a collegial environment.

• Experience working in a high-volume office environment while managing multiple deadlines efficiently.

• Commitment to promoting a dynamic, service-oriented workplace.

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required experience.

• SHRM-Certified Professional (SHRM-CP) or equivalent HR certification.

• Experience working in an arts-related or non-profit environment.

• Ability to work without close supervision and demonstrated ability to make decisions.

• Experience working with Workday.

Salary Range

$55,000 + depending on qualifications

Working Conditions

• Standard office conditions

Required Materials

• Resume/CV

• 3 work references with their contact information including email address; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.