Business Continuity Manager

Job Posting Title:

Business Continuity Manager

----

Hiring Department:

Emergency Management

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

AUSTIN, TX

----

Job Details:

General Notes

The mission of the Office of Emergency Management is to support the overall mission of the university through preparedness, mitigation, response, and recovery. For more information on the department, please visit https://emergencymanagement.utexas.edu/

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin’s libraries and museums with staff ID card
• Free rides on all UT shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Reports to the Senior Director of Security and Emergency Management. Manages development, publication, dissemination and assessment of business continuity plans and processes for the Office of Security and Emergency Management. Works in alignment with SVP/COO communications portfolio to promote engagement and department visibility.

Responsibilities

• Coordinates and implements training of University employees and Emergency Operations Center (EOC) staff in business continuity and preparedness functions. Assists the Senior Director of Security and Emergency Management with designing and executing tabletops, trainings, and exercises to test the plans and prepare the University community for effective continuity of operations. Evaluates the University response and recommends improvements. Monitors findings of business continuity plans.
• Assists Senior Director in orchestrating the development and maintenance of all business continuity activities for the university.
• Oversees the creation of clear and accurate reports, records, and databases to include after-action reports following training exercises and major emergencies, other training records, business continuity plans, committee meeting notes, staff contact lists, and all other emergency management records.
• Ensures all programmatic functions related to business continuity planning are complete, accurate, and timely in their delivery.
• Guides university departments in the development of business continuity plans by consulting and collaborating with department leadership. Oversees the analyzing of processes and identifying critical functions, conducting business impact analyses, monitoring plan development progress, reviewing completed plans, and providing feedback to improve plans.
• Assists the office in the coordination and activation of a functional Emergency Operations Center (EOC). Available for on-call response to perform emergency management and business continuity functions and related duties during an emergency.
• Perform other duties and related functions as assigned to assist the office and the University with business continuity and emergency management functions.

Required Qualifications

Bachelor's degree. Five years experience in business continuity or related fields, developing business continuity plans and collaborating with organization stakeholders. Ability to work both independently at times and collaboratively with colleagues spread across multiple departments, including members of university leadership. Strong writing, editing and verbal communications skills. Ability to manage multiple projects at once while delivering on deadlines. Ability to work with sensitive university information. Ability to manage a small team of coordinators to achieve a common goal.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree. Seven years of experience in business continuity or business resilience-related fields. Holds a Certified Business Continuity Professional or equivalent certificate. Strong knowledge of business continuity processes, including risk assessments, business impact analysis, continuity planning, and recovery strategy development. Experience in large higher education institutions. Experience as a both a team leader and a team member. Experience working with executive-level leadership.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$80,000 + depending on qualifications

Working Conditions

Environmental Demands:

• Uniforms and/or personal protection equipment (furnished)
• May work in all weather conditions
• May work in extreme temperatures

Physical Tasks:

• Use of a keyboard and personal computer
• Fine manual dexterity
• Climbing of stairs
• Climbing of ladders
• Lifting and moving

Work Shift

• 40 hours, M-F, 7am to 6pm, flexible work arrangements and hybrid schedule can be used with supervisor approval.
• Standard work week. Some overnight stay in the Emergency Operations Center (EOC) may be required.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.