Undergraduate Admissions Coordinator, Art, Design and Creative Technologies

Job Posting Title:

Undergraduate Admissions Coordinator, Art, Design and Creative Technologies

----

Hiring Department:

College of Fine Arts

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world. 

Benefits package: 

• 100% employer-paid basic medical coverage 

• Retirement contributions 

• Paid vacation and sick time  

• Paid holidays  

• Other services and perks. 

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

Responsibilities

• Student Recruitment: Engage with prospective students via phone, email, and individual meetings. Conduct presentations and tours pertaining to College of Fine Arts opportunities with an emphasis on our art, design and creative tech offerings. Implement communications strategy to encourage and support prospective students through each stage of the enrollment process using email, social media, departmental websites and printed materials. Utilize client-relationship-management (CRM) database to plan and manage engagement with prospective undergraduate students throughout the college search and enrollment process. Travel to implement recruitment strategy. 

• Admissions Processing and Review Management. Collaborate with department stakeholders and COFA director of admissions to manage application requirements for first-time-in-college, external transfer and internal transfer applicants. Collaborate with the Office of Admissions and Academic Information Systems to facilitate student-centered application processes. Proactively identify and address challenges students may experience; assist students as needed. Coordinate application review processes in collaboration with faculty reviewers, the COFA director of admissions, and Office of Admissions. Coordinate identification of students for scholarship consideration. 

• Event Coordination: Develop and coordinate Department of Art and Art History, the Department of Design and the Department of Arts and Entertainment Technologies recruitment, admissions and yield events, including but not limited to on-campus events, individual and group visits, virtual events, and off-campus programs. Determine appropriate audience, schedule, agenda and venue; secure space and arrange for A/V and custodial support; coordinate event-related marketing, communications and registration; coordinate participation of faculty, students and staff as needed; monitor projected and actual expenditures in accordance with budget allocation. 

• College of Fine Arts Teamwork: Contribute as a member of the College of Fine Arts Admissions Team, collaborating with and supporting colleagues and student ambassadors. Facilitate or assist with college and university-wide events hosted by the College of Fine Arts and Office of Admissions. Contribute to the development of the strategic recruitment plan and assess effectiveness of recruitment activities in shaping outcomes. Ensure that all processes follow procedures established by the department, college and related campus units.

• Program-related and Higher Education Knowledge. Maintain strong working knowledge about the Department of Art and Art History, the Department of Design and the Department of Arts and Entertainment Technologies, College of Fine Arts, and university to serve as an expert resource for prospective students, families, and school and community-based organization (CBO) partners. Seek out and attend periodic training opportunities and conduct informal research related to college admissions and broader trends in higher education. Help identify schools and CBOs with which the college may partner to advance strategic enrollment goals and student success. Assist with cultivation of strategic partnerships. 

Required Qualifications

• Bachelor's degree 

• Three years’ experience coordinating or administering a program. 

• Experience providing customer service. 

• Experience preparing and conducting public presentations. 

• Experience assisting, counseling or teaching high school or college students. 

• Proficiency in Microsoft Office and standard office equipment. 

• Required Competencies:

• Teamwork 

• Effective Communications 

• Service Excellence 

• Initiative 

• Growth and Development Mindset 

• Interpersonal Relationships 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in art, design, gaming, animation, interactive lighting, performance production, or related fields. 

• Bilingual in Spanish and English. 

• Admissions experience and/or experience working with students on a university or college campus as an orientation or peer advisor, resident assistant, student ambassador, or with other student service-oriented departments or organizations. 

• Ability to communicate professionally and empathetically with parents and students. 

• Experience with UT Austin programs, policies, and procedures. Experience with client relationship databases. 

• Experience in a fast-paced environment. 

• Demonstrated ability to successfully build, nurture, and balance professional relationships to achieve tasks. 

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provided a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing). 

Salary Range

$50,000 + depending on qualifications 

Working Conditions

• 4 Days a week minimum on-campus 

• Car travel for weekend recruitment events 

• Prolonged screen time 

• Repetitive use of a keyboard at a workstation 

• Use of manual dexterity 

Work Shift

Monday – Friday 8am – 5pm, with some evenings and weekends for recruitment events.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.