Executive Assistant / Personal Assistant

Who We Are

The Solana Foundation is a non-profit based in Zug, Switzerland, dedicated to the adoption, decentralization, and security of the Solana network. Solana is a high performance blockchain that can deliver a fast and friendly user experience, without sacrificing security. The Solana Foundation is working to realize a world where individuals own their data, use permissionless networks, and transfer information and value freely around the world. We are looking for talented people who are willing to jump right in and use their expertise to help the ecosystem build.

The Opportunity

We’re looking for an exceptional Executive Assistant / Personal Assistant (EA/PA) to be the trusted right hand to our General Counsel – someone who can be in sync with her rhythm, adapt in real-time, and make sure nothing slips through the cracks.

This is a high-impact, high-trust role. You’ll be a force multiplier who keeps things moving across both professional and personal priorities. From tight-turnaround legal scheduling to personal travel planning to crisis-mitigation (when the unexpected inevitably hits), you’re someone who thrives on juggling complexity with clarity, and you make it all look effortless.

You’re polished, detail-obsessed, assertive in the best way – and when something gets blocked, your instinct is to calmly figure out a workaround and keep pushing forward.

What You’ll Do

Executive Support

• Manage a fast-changing calendar with meetings across multiple time zones and domains.

• Prioritize inbound requests (email, Slack, text, etc.) and draft thoughtful, crisp responses on behalf of the GC.

• Coordinate legal and business meetings, prep agendas, track deliverables, and follow up to keep workstreams tight.

• Handle confidential documents, filing, internal workflows and managing signature requests.

Travel & Logistics

• Plan and execute detailed travel itineraries (domestic/international), with full logistic support including family/personal needs.

• Troubleshoot travel disruptions and act fast to get things back on track – no chaos, just solutions.

Projects & Ops

• Own short- and medium-term projects: from helping prep for board meetings to organizing conferences or internal events.

• Liaise with internal and external stakeholders – always professional, always moving things forward.

• Handle document prep, tracking, and light editing with an eye for confidentiality and quality.

Personal Assistant Support

• Support with personal scheduling, errands, and home logistics as needed (e.g., appointments, gifting, special events, family travel).

• Track personal and household budgets, file expenses, and help manage tasks ranging from the everyday to the once-a-year.

• Be comfortable jumping in wherever needed – no task too small, no detail overlooked.

What We’re Looking For

Must-Haves

• 5+ years supporting senior execs in a hybrid EA/PA role.

• Discretion and trustworthiness – you’ll handle sensitive and confidential information daily.

• Based in California (LA preferred) and open to ~1 week/month in-person support.

• Proactive, assertive, and resourceful – you don’t wait for instructions, you anticipate needs.

• Exceptionally organized and unflappable when plans change (which they will).
  

Nice-to-Haves

• Background supporting legal, startup, or high-growth execs.

• Tech-fluent: Google Workspace, Slack, Notion, Airtable, Zoom, etc.

Who You Are

• You’re a fixer. You make things happen, even when the situation is messy or the instructions are vague.

• You’re discreet and polished. You can handle confidential matters and high-profile situations with poise.

• You’re a communicator. Clear, concise, and thoughtful – whether you're writing an email, confirming a dinner reservation, or explaining a travel hiccup.

• You don’t take no for an answer (but you say it nicely) – you push things forward, respectfully but persistently.

• You’re balanced. You know when to lean in, when to stay flexible, and when to bring solutions, not stress.