Executive Operations Assistant
Skills
- Expert calendaring and executive scheduling
- Business travel coordination and expense management
- Vendor management and invoice processing
- Event planning and logistics
- Project coordination and process improvement
- Strong written and verbal communication with discretion
- Proficiency in GSuite or Microsoft Office and quick adoption of new systems
Responsibilities
- Manage complex calendars and scheduling for the Head of Operations, General Counsel, and 1-2 additional directors, prioritizing meetings and resolving conflicts
- Coordinate end-to-end business travel and expense reporting for supported leaders
- Prepare meeting materials, presentations, and documents with high attention to detail and discretion
- Own daily office logistics for the San Francisco office (onsite lead 5 days/week) and liaise with NY office/building management
- Manage vendor onboarding, relationships, invoice processing, and office-related payments
- Plan and execute internal culture events, quarterly gatherings, offsite logistics, and employee gifting programs
- Lead ad hoc cross-functional projects to streamline operational processes and scale systems
Education
- Bachelorās degree preferred or equivalent professional experience
- Relevant certifications or coursework in operations, project management, or administrative excellence are a plus
Benefits
- Competitive base salary with equity opportunities
- Comprehensive US benefits package (medical, dental, vision) and retirement savings
- Learning budget of $1,500 per year for books, training, and conferences
- Paid time off and parental leave (see company careers page for full details)
- Opportunity to work at an early-stage US team backed by experienced investors
Average salary estimate
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