Fast Facts

The Operations Coordinator will oversee operational tasks to ensure the smooth running of the site, handling office management, financial documentation, and supporting program operations, while collaborating closely with the site leadership.

Responsibilities: Key responsibilities include managing office operations, processing financial requests, maintaining office equipment, supporting events, and assisting with AmeriCorps member registration and onboarding.

Skills: Strong organizational skills, proficiency in financial documentation, effective communication, and ability to collaborate with teams are essential for this role.

Qualifications: Preferred qualifications include experience in office management and financial operations.

Location: This position is based in Providence, RI.

Compensation: Not provided by employer. Typical compensation ranges for this position are between $40,000 - $55,000.

Application Instructions

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.

Active City Year Staff members must login to Workday to apply internally.

Number of Positions: 1

Position Overview

Reporting to the Director, People and Operations and working closely with the site leadership team, the Operations Coordinator will have direct responsibility for ensuring operational tasks are handled quickly and efficiently to keep the site running smoothly.

Job Description

Site Operations:

• Supporting office management protocols: space management, equipment management, commonarea maintenance, and upholding office policies.
• Drafting and coordinating meeting agendas and various internal communications.
• ​Weekly processing of all accounts payable and receivable requests while maintainingaccurate documentation. Monthlytracking expenses by department. Monthly submission of previous month’s budgets to department director, and site composite budget/expense to Executive Director. Monthly submission of all financial documentation to Headquarters.
• Maintain good operations of all office equipment (computers, printers). Maintain inventory of adequate office supplies and materials(e.g.weekly/monthly orders). Provide reception desk and phone coverage of the mainline, welcome visitors into space, and receive packages/mail for distribution. Work with the Headquarters information technology staff to ensure highquality customer service to users.
• Provide additional support to site-wide events, including the annual Red Jacket Gala, Ignite/Opening Day and other initiatives. Activities may include registration support, set-up, and other activities to ensure a successful event.
• Executive Director Administrative Support with calendar management, expense management and travel coordination and special projects as needed.

Program Operations 

• Support AmeriCorps members forregistration and onboarding. 
• Serve as a resource to staff and ensure the prompt and proper distribution of uniform parts to corps and staff. Support uniform inventory and address ongoing site uniform needs in partnership with Director, People and Operations.

Benefits

Full-time employees will be eligible for all benefits including vacation, sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental, vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), and other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document. For more information, click here.

Employment at City Year is at-will. 

City Year does not sponsor work authorization visas.