Office Coordinator

Office & Reception Coordinator

Pay Range: $19–$22/hour, DOE
Location: Onsite – Farmer's Branch, TX (Move Concierge Headquarters)

Job Summary

The Office & Reception Coordinator serves as the welcoming face and organizational heartbeat of Move Concierge. This role blends the responsibilities of front desk reception and office administration—ensuring smooth daily operations, a professional environment, and a positive experience for employees, partners, and guests alike. The ideal candidate thrives on multitasking, brings calm to chaos, and finds satisfaction in keeping things running seamlessly.

Essential Job Functions

Front Desk & Communication

• Serve as the first point of contact for employees, customers, and partners via phone, email, live chat, and in-person interactions.

• Monitor and manage the company’s general information inbox, responding or routing messages appropriately.

• Greet and assist guests, ensuring all visitors are welcomed and directed efficiently.

• Handle incoming and outgoing mail, shipping, and package distribution.

• Maintain a clean, organized, and professional front desk and lobby area.

Office Management & Operations

• Support daily office operations, including inventory, supplies, and vendor coordination.

• Assist with onboarding of new employees—setting up workstations, organizing office tours, and coordinating office-related needs.

• Help schedule meetings, prepare agendas, and coordinate company events or team activities.

• Track and report basic office expenses and assist with budget monitoring.

• Identify opportunities to improve processes and increase office efficiency.

• Ensure the break room and shared spaces are stocked, tidy, and ready for use.

• Support special projects and cross-functional initiatives as needed.

Requirements and Qualifications

• One (1) to three (3) years of experience in an office administration or receptionist role preferred.

• Strong communication and interpersonal skills with a professional, friendly demeanor.

• Highly organized with strong attention to detail and ability to juggle multiple priorities.

• Comfortable managing competing requests and working in a fast-paced environment.

• Proficiency with Google Suite (Gmail, Drive, Sheets, Docs) and general office equipment.

• Positive, proactive, and flexible “can-do” attitude.

Work Environment

• Office-based position; standard weekday schedule with occasional event support as needed.

• Collaborative, fast-moving environment with opportunities to contribute to company culture and team success.

The information listed above is not a comprehensive list of all duties/responsibilities performed. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. Any physical and mental requirements described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.