Administrative Associate V - job 1 of 3

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Large Animal Clinical Sciences

Proposed Minimum Salary

$18.00 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are

The Large Animal Clinical Sciences Department is dedicated to the well-being and care of all its patients. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.  

What we want 

The Administrative Associate V, under general supervision, coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

What you need to know

Pay: $18.00-$19.00/hr

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.  

Schedule: This position may require work beyond normal office hours and/or work on weekends

Qualifications

Required Education and Experience

• High school graduation or any equivalent combination of education and experience.

• Five years of experience in general office or clerical work.

Required Special Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Excellent interpersonal and communication skills.

• Planning and organization skills.

• Ability to work with faculty, staff, and students in a professional academic department with tact, diplomacy, and confidentiality.

• Able to lift/move 50lbs

Responsibilities

Office Management/Administration

• Maintains consistent and reliable office presence to greet visitors, manage incoming calls, and ensure smooth front desk operations. 

• Performs daily opening and closing procedures of the office.

• Manages various department parking permits

• Maintains and orders office and copier supplies

• Receives, sorts, and routes mail and packages

• Manages department room reservations

• Assists with scheduling of Departmental meetings

• Assists with office assignments

• Assists with coordination and planning of special events and coordination of logistics related to the events.

• Provides administrative support to the Executive Assistant.

• Provides support for VLCS Administrative staff as needed

• Provides backup support to seminar coordinator

Faculty Support

• Assists faculty with entering and updating CV information into Faculty 180 and tracking for completion

• Assists faculty with tracking of flex time

• Assists House Officers with time off request

• Manages adding and renewing Departmental Adjunct Faculty.

• Provides general clerical duties for the faculty members of the department

• Assists with general correspondence, recommendation letters, nomination letters, forms, and CV’s.

Faculty/House Officer Recruitment

• Assists with Faculty and Resident recruitment, including, assisting with the coordination of itineraries, setting up meetings and preparing materials.

• Assists the House Officer Coordinator with Veterinary Internship & Residency Program (VIRMP) process to hire House Officers (Interns/Residents), including but not limited to, assisting with pulling applicants, organizing files, confirming applications are qualified for the positions and sharing those results with Program Directors.

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.