Administrative Associate Jobs

McDonald Observatory seeks an Administrative Associate to deliver onsite administrative, procurement, inventory and accounting support for its West Texas operations.

Provide front-line administrative, financial, and event support for UT Austin’s Office of Community Engagement, including reimbursements, purchasing, student coordination, and reception duties.

The LBJ School is hiring a Senior Administrative Associate to manage registration, financial reconciliation, and logistics for Executive Education and GCMD training programs on UT Austin's main campus.

HUB International is hiring a temporary Development Program Associate in Austin to provide front-desk and administrative support while gaining professional development experience from September–December 2025.

Support Financial Advisors and deliver exceptional client service and operational excellence in Merrill's Little Rock wealth management office.

Support the Bureau of Environmental Disease Prevention as a Clerical Associate handling reception, mail, supplies, and administrative requests across five program offices.

Serve as a public-facing Community Associate at OATH, guiding New Yorkers through summons intake, case processing, calendaring and inquiries to ensure timely access to adjudication.

Provide hands-on administrative, procurement, and accounting support for McDonald Observatory’s West Texas operations, ensuring compliance with university policies and smooth day-to-day site operations.

Provide essential financial and administrative support to the School of Civic Leadership by coordinating purchasing, travel, ProCard reconciliation, and accounting workflows to keep departmental operations running smoothly and compliant with UT policies.

OATH is hiring a Community Associate to assist New Yorkers with summons intake, case processing, calendaring, and community inquiries at the Clerk’s Office.

DCWP is hiring a detail-oriented Customer Service Representative to handle licensing applicant inquiries, process payments and applications, and perform clerical duties supporting equitable marketplace compliance.

Blue Print Out seeks a detail-focused Client Service Associate in Sandy Springs to manage client communications, support onboarding, and ensure timely resolution of client requests.

Vanguard is hiring an Administrative Associate to support Cloud Security Engineering within GR&S, offering hands-on administrative experience in a hybrid, mission-driven environment in the Dallas/Ft. Worth area.

Support DOT's Vision Zero Speed Reducer program by managing tracking systems, handling official correspondence, and preparing executive reports at the Research, Implementation & Safety unit.

Support the DOT Sidewalk Program by processing sidewalk violations, conducting property research, and delivering responsive constituent service in a clerical support role.

Provide advanced administrative and office-management support to the Large Animal Clinical Sciences department at Texas A&M University, assisting faculty, coordinating events and recruitment, and maintaining front-desk operations.

Serve as Deputy Branch Manager at OATH’s Brooklyn Clerk’s Office, overseeing intake and calendaring, supervising support staff, and assisting community members through the adjudication process.

Serve as an Office Associate in the Bureau of Early Intervention supporting case record management, data entry in NYEIS/EI Hub, and essential clerical and customer service duties for the NYC Health Department.

Support and maintain a welcoming, well-run Buckhead office as the Associate Office Manager, handling logistics, events, vendor coordination, and day-to-day facilities needs.

Stifel seeks a part-time, non-registered Client Service Associate in Greeley to handle account administration, client service tasks, and administrative support for Financial Advisors.

Provide confidential, high-level administrative and project support to senior leaders at Presbyterian Healthcare Services, based at the Rev Hugh Cooper Admin Center in Albuquerque.

Support department leadership at Stifel as a Platform Strategy Administrative Associate handling scheduling, travel and expense coordination, document control, and day-to-day administrative operations.

Stifel is hiring an IP&S Administrative Associate to manage scheduling, travel and expense coordination, reception, and administrative operations for the IP&S leadership team in St. Louis.

Support DOHMH’s New Family Home Visits initiative as a Principal Administrative Associate providing calendar management, data entry, procurement tracking, and coordination of program logistics.

Support the Bureau's administrative operations as a Clerical Associate handling reception, mail, supplies, and general clerical tasks in a busy municipal public health office.

The NYC Department of Consumer and Worker Protection is hiring an experienced litigator to supervise affirmative and licensing enforcement litigation as Associate General Counsel.

NYC DDC's Engineering Audit Office is hiring an Administrative Assistant to handle tech liaison duties, payment processing, audit database maintenance, and general administrative support.

Trucordia seeks a detail-oriented Compliance Associate in Fargo to deliver exceptional client support, manage compliance records, and assist with DOT audits and IFTA reporting.

Experienced litigation and issue-advocacy attorney needed to develop and lead legal strategies for a social-impact boutique firm operating at the nexus of law, policy, and communications.

Coordinate and facilitate family, attorney, and community visitation and related administrative processes for detained youth in ACS's Division of Youth and Family Justice.

Experienced administrative supervisor needed at HRA/ORMD to lead a unit that performs eligibility audits, identifies reimbursement opportunities, and manages error-correction and special grant review projects.