Administrative Coordinator - job 1 of 2
Job Description Summary
Organization's Summary Statement:The University Senate Administrative Coordinator plays a critical role in supporting the operations of the University Senate Office, which facilitates the work of one of the University of Maryland’s largest and most inclusive shared governance bodies. As the first point of contact for a wide range of internal and external constituents, the Administrative Coordinator supports the activities of the University Senate, the Senate Executive Committee (SEC), and the Senate’s standing and elected committees and councils.
This position is responsible for coordinating meeting logistics, preparing materials and documentation, managing communications, maintaining official records and archives, and supporting the implementation and distribution of Senate-approved actions. The Administrative Coordinator also coordinates key processes related to the annual Senate elections, the transition of Senators, and the Senate Committees' volunteer engagement process, while contributing to policy research, data tracking, and general office administration.
The role requires a highly organized and detail-oriented administrative professional with strong communication and interpersonal skills, the ability to manage multiple priorities in a fast-paced environment, a demonstrated ability to handle confidential information with discretion and professionalism, and a commitment to supporting collaborative governance processes at the University.
Physical Demands:
Ability to work some evenings and weekends if needed.
Sedentary work exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently to constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements of the wrists, hands, and/or fingers
Must have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
Licenses/Certifications: N/A
Minimum Qualifications
Education: Bachelor’s degree from an accredited college or university.
Experience: One (1) year of professional secretarial, clerical, coordinator, or administrative experience.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
KNOWLEDGE, SKILLS, & ABILITIES:
Knowledge of clerical and administrative procedures and systems such as filing and record-keeping.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multitask and prioritize assignments.
Additional Job Details
Preferences:
Knowledge, Skills, and Abilities:
Strong verbal and written communication skills, with the ability to clearly share information and prepare professional documents and emails.
Attention to detail with the ability to proofread, edit, and organize materials accurately.
Ability to plan, organize, and prioritize routine administrative tasks effectively, with general supervision.
Strong analytical and problem-solving skills; ability to identify issues and contribute to practical solutions.
Proficiency with Microsoft Office applications and Google Workspace (Docs, Sheets, Slides, Forms, Groups, Calendar).
Ability to remain flexible, focused, and organized in a busy, deadline-oriented office environment.
Demonstrated reliability in taking initiative, completing tasks, and following through on assignments.
Strong interpersonal and customer service skills; ability to work with faculty, staff, and students in a professional and respectful manner.
Ability to handle confidential information with discretion and professionalism.
Preferred experience:
Experience working in a higher education setting, particularly in support of senior administrators or governance bodies.
Demonstrated ability to work collaboratively as part of a professional team in an office environment.
Familiarity with database and content management systems, and proficiency in using common workplace software and digital tools.
Required Application Materials:
Resume, cover letter, and list of references
Best Consideration Date:
September 16, 2025
Posting Close Date:
September 23, 2025
Open Until Filled:
N/A
Job Risks
Not Applicable to This PositionFinancial Disclosure Required
NoFor more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
SVPAAP-University SenateWorker Sub-Type
Staff RegularSalary Range
$57,040.00 - $68,448.00Benefits Summary
For more information on Regular Exempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.
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