Executive Assistant (Healthcare & Medical Imaging)
Job Description
We are seeking a Full-Time Executive Virtual Assistant to support a mobile medical imaging company that provides ultrasound services to medical offices. This role will serve as the frontline for client communications while managing a range of administrative and operational tasks.
The ideal candidate will be professional, detail-oriented, and comfortable handling both administrative work and patient-related communications in a healthcare setting.
- Answer inbound calls and messages from medical offices and patients
- Manage shared inboxes and VOIP messaging systems
- Handle scheduling, calendar management, and appointment coordination
- Provide client support (locating patient studies, sharing studies with other offices, responding to requests)
- Assist with administrative tasks to support day-to-day operations
- Maintain professionalism when interacting with medical staff and offices
- Collaborate directly with the executive to anticipate needs and streamline processes
- 3–4+ years of experience as an Executive Assistant / Administrative Assistant
- Previous experience in a healthcare or medical office setting (strongly preferred)
- Excellent written and verbal communication skills (clear, professional phone manner required)
- Strong organizational skills with the ability to multitask
- Proficiency with shared inboxes, scheduling tools, and VOIP/phone systems
- Reliable laptop and high-speed internet connection
- Availability to work Eastern Time Zone business hours (9 AM – 5 PM EST)
- Comfort handling patient-related information (HIPAA familiarity a plus)
Average salary estimate
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