Program Specialist I - job 1 of 3

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

The Program Specialist I performs general office support for the Program Manager. This position will prepare, format and send correspondence, assemble and distribute materials, assist the Senior Program Manager with tasks related to symposia program, registration, and budget, review the accuracy of documents, maintain company files electronically and hard copy, assist with answering phones, and operate standard office equipment along with other duties as assigned by the Program Manager.

Responsibilities:

• Responsible for online registrations, database entry, and all delegate registration correspondence. Serves as Symposia Registration Counter Coordinator in collaboration with Program Specialist & Program Manager. Maintain supplies in direct relation to registration.
• Assist with completing tasks related to Symposia before during and after such as packing and unpacking supplies, set-up and take down of counter supplies, help with registration process, coordination of preparations, etc.
• Directly support the Program Manager with budget and spending records for laboratory support, research and symposium accounts, and monthly/year-end accounts/expenditure balancing as required.
• Assist Senior Program Manager in coordinating administrative support functions, supervising, training, and evaluating student workers.
• Assists with unit or division level administration as needed by serving as unit records management coordinator and liaison between functional areas and outside units. Recommends and assists in implementation and auditing of unit procedures.
• Provide support to Program Manager in program and advisory committee coordination & correspondence. Assists in the editing and upkeep of symposia program management in software, Aventri. Other support as assigned and not limited to: creating meeting documents, auditing files for distribution, creating and sending plaques for authors, author correspondence, proceeding collection, etc.
• Perform duties similar to the above tasks in support of the Center’s activities beyond the main symposia throughout the calendar year.
• Other duties as assigned.

What we need:

• Bachelor's degree or equivalent combination of education and experience.

What is helpful:

• Experience event planning and customer service experience.
• Microsoft Office Suite experience.

Knowledge, Skills and Abilities:

• Strong interpersonal and communication skills.
• Ability to organize effectively and meet deadlines.
• Must be willing to travel to symposia yearly or when needed with the potential of travel increasing in frequency.

About the Turbomachinery Laboratory

The Turbomachinery Laboratory (Turbo Lab) conducts fundamental and applied research within three thematic areas: Rotordynamics and Mechanical Systems; Thermal Fluids and Combustion; and Computational and Modeling Design. This research is sponsored by a combination of government and industry sources, both domestically and internationally, through traditional grants and contracts and covers the entire range of specialties of the Turbo Lab research groups. The Turbo Lab’s acclaimed Turbomachinery and Pump Symposia (TPS) is held annually in Houston, Texas, and its sister event, the Asia Turbomachinery and Pump Symposium (ATPS), biennially in Kuala Lumpur, Malaysia. Both feature a world-class exhibit hall and cutting-edge technical program.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/staff-development-opportunities.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.