Senior Administrative Coordinator, Talent
The Senior Administrative Coordinator will primarily support the Vice President, Talent, while also providing support to the broader HR team. This role involves managing the VP’s calendar, travel, time commitments, and departmental processes. The ideal candidate will ensure clear communication between the VP, her department, senior management, and organizational partners while maintaining confidentiality and driving process improvements.
A typical day in the life of a Sr. Administrative Coordinator may include the following responsibilities:
- Proactively handle the VP’s calendar, travel, and expenses, ensuring alignment with department and leadership priorities.
- Coordinate departmental workflows, purchase orders, and broader expense tracking.
- Serve as the point of contact for administrative processes, ensuring accuracy and efficiency.
- Handle highly confidential projects and communications with professionalism and minimal supervision.
- Collaborate with senior management, HR, IT, legal, and other teams on priority projects and initiatives.
- Provide onboarding support for new leaders, including coordinating with IT, Facilities, and Procurement.
- Maintain department contact lists, organizational charts, and SharePoint sites.
- Plan and manage logistics for onsite and offsite meetings, including catering and approvals.
- Act as backup support for other administrative assistants as needed.
This job may be for you if you have the following:
- AA degree or BA/BS preferred.
- 5+ years of administrative experience, with at least 2 years supporting a senior leader in a highly matrixed environment.
- Advanced proficiency in MS Office, SharePoint, Concur, and Skype.
- Strong organizational, prioritization, and interpersonal skills with exceptional attention to detail.
- Ability to work independently, proactively anticipate needs, adapt to changing priorities, and take pride in ensuring seamless operations for senior leadership and their teams.
- Collaborative standout colleague with the ability to manage cross-functional relationships at all levels.
- Demonstrated ability to maintain confidentiality and handle sensitive projects with discretion.
This role requires 4 days a week on-site in Sleepy Hollow, NY.
Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!
Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.
For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.
Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.
Salary Range (hourly)
$33.32 - $52.16Average salary estimate
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