Deputy Chief of Administrative Services

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*


Major Responsibilities
- Under supervision, with wide latitude for independent initiative and judgment, assist the Chief of Administrative Services with the planning and coordination of human resources activities for the borough of Brooklyn.
- Draft job vacancy notices and provide support for the scheduling and coordination of panel interviews.
- Assist with the hiring of seasonal employees and demonstrate proficiency in Salesforce. Work closely with managers to ensure employees are hired and deployed as needed. Schedule appointments for candidates to complete pre-employment forms and review content of forms.
- Track borough personnel changes and monitor district headcount changes.
- Provide administrative support for the Parks Opportunity Program (POP) and track weekly POP headcount for the districts.
- Train and supervise staff in completing tasks.
- Plan and coordinate human resource activities including recruitment, hiring, onboarding and performance evaluations.
- Serve as a liaison to other divisions including Human Resources, Payroll & Timekeeping, Benefits, Labor Relations, Diversity, Equity, Inclusion and Belonging (DEIB), Purchasing, Law Department, and Telecommunications. Assist with resolving City Time issues.
- Provide support for the coordination of compliance with mandatory trainings and communication of announcements, opportunities, and employee recognition requests and events to Borough Staff.
- Assist with coordination of employee wellness initiatives and blood drives. Encourage maximum participation and support from colleagues and employees.
- Maintain accurate records, prepare reports, perform filing and oversee records retention.
- Directly assist the Chief of Administrative Services with all administrative duties. Perform other duties as needed to support borough operations as assigned by the Chief of Administrative Services.
- Represent the Agency and division at meetings, hearings and other events. Communicate clearly and effectively with all levels of management.
- Supervise the office in the Chief’s absence.

Work Location: Brooklyn

How to Apply
All Applicants:
Go to cityjobs.nyc.gov and search for Job ID# 729330
All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

COMMUNITY COORDINATOR - 56058

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.