Office Coordinator
Job Description:
Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision.
The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks.
This position is based in our Huntersville, NC office.
Responsibilities:
- Manage visitor access and office entry for both Huntersville and Denver locations.
- Maintain office security protocols and coordinate with building management as needed.
- Answer, screen, and route incoming phone calls.
- Accept/sign for deliveries; distribute incoming mail and packages.
- Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses.
- Oversee maintenance of kitchen appliances and coordinate with vendors and external providers.
- Ensure office is presentable; clean, organized, and welcoming.
- Serve as liaison with building management for maintenance and facilities-related issues.
- Arrange travel and accommodation for executive team members and candidates.
- Support planning and coordination of onsite meetings, team lunches, and occasional events.
- Provide executive support including food orders, expense handling, and event planning.
- Perform general administrative and executive support.
- Assist with onboarding tasks.
- Support special HR projects on an as-needed basis.
Skills & Experience:
- High School or GED required.
- Previous experience in office coordination, facilities, or administrative support preferred.
- Strong critical thinking and problem-solving skills.
- Self-motivated with ability to work independently and manage multiple priorities.
- Excellent verbal and written communication skills
- Friendly, approachable, and customer-focused demeanor.
- Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.).
- Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off.
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