Executive Assistant

Overview

The Executive Assistant plays a pivotal role in facilitating the smooth functioning of the Denver office, ensuring efficient communication, and enabling effective decision-making. The Executive Assistant works closely with our Vice President, handling administrative tasks, managing schedules, and coordinating meetings, travel arrangements and event management.

At Brinkmann Constructors, we don't just build buildings - we build community, relationships, and a team that inspires confidence. It's the passion and expertise of our employee-owners that drive our success, pushing the boundaries of innovation and excellence in the construction industry. By joining our team, you can deliver outstanding results with an industry leader while building your career. Together, let's build a future we can be proud of and make a difference, one construction project at a time. Our purpose is people. Our passion is building.

Responsibilities

Executive Support

• Enhance the company executives’ effectiveness by providing overall administrative support, anticipating needs and representing the Vice President to others in a highly professional manner
• Handle confidential and non-routine information with integrity and sound judgement
• Maintain the Vice President’s calendar; schedule meetings based on understanding of priorities while acting as a gatekeeper at times; Prepare agenda, materials or resources needed in advance of meetings
• Exercise discretion and independent judgement in managing the Vice President’s communications including mail, voice, email messages, etc.
• Produce high quality internal and external communications including but not limited to letters, memoranda, reports, presentations, email and meeting minutes by transcribing, formatting, inputting, editing (including proofreading), copying and transmitting information.
• Schedule logistics and detailed itineraries for all travel involving the Vice President
• Prepare, reconcile and submit credit card receipts, expense reports, invoices, check requests with the necessary code and approval

Event Management

• Plan and execute corporate events and meetings
• Act as an Ambassador for events inside and outside the organization
• Negotiate terms with venues and meeting spaces, food and beverage, audio visual suppliers, etc.
• Prepare and monitor event budgets; Manage invoicing, check requests and financial approvals
• Negotiate contracts; Responsible for vendor relationship management
• Coordinate event logistics including attendance, presentation and materials, vendor contracts, food and beverage, transportation, décor, signage, marketing collateral, etc.

General Office Support

• Maintain electronic and hard copy filing systems; occasionally archive older records
• Perform general clerical duties including fielding telephone calls, receiving and directing visitors, word processing, mailing, scanning, faxing, copying and filing as needed
• Sort, prepare and deliver incoming/outgoing mail
• Provide backup coverage for Front Desk Receptionist, as necessary
• Complete projects, special assignments and miscellaneous duties as needed; communicate and collaborate effectively with others in the company at times
• Other duties as assigned

Qualifications

• Bachelor’s degree in business or related field preferred
• 6-9 years of administrative experience required with 3-5 years’ experience supporting a senior executive preferred
• Previous experience drafting, composing and editing business correspondence required
• Advanced proficiency with Microsoft Outlook, Word and PowerPoint; Intermediate proficiency with Microsoft Excel
• General contractor industry experience preferred
• Previous experience arranging and managing travel preferred
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
• Outgoing with positive, helpful attitude; Able to interact with all levels of the organization and external customers
• Strong communication skills – both written and verbal
• Strong analytical and problem-solving skills
• Strong organizational and time management skills; Able to independently prioritize and effectively multitask assignments
• Strong attention to detail and accuracy skills; Able to follow up and follow through on all requests and assignments
• Self-starter who takes initiative; Able to anticipate needs
• Able to successfully work individually and in teams
• Ability to use discretion and maintain confidentiality of all personal and business matters
• Commitment to complete customer satisfaction
• Commitment to Brinkmann Constructors’ mission and values in all duties and responsibilities

Working Conditions:

• Work is typically performed indoors out of a main office or field office at the construction site; may require prolonged periods of sitting at a desk and working on a computer
• Light physical effort is required, including the handling of objects up to 20 pounds
• Position may require travel
• Position requires frequent, high-level of autonomy as it relates to decision-making that impacts company results

At Brinkmann Constructors, our passion for people means investing in their financial, mental, and physical well-being. Which is why we strive to provide our employee owners with comprehensive and cost-effective options that reflect Brinkmann’s commitment to health and wellness.

WE BUILD YOUR FINANCIAL FUTURE

• 100% employee ownership (ESOP)
• annual bonus program
• company-contributed 401K
• competitive salary with annual merit increase

WE BUILD YOUR CAREER

• continuing education reimbursement
• performance tools for added clarity of expectations and responsibilities
• annual performance reviews
• dedicated ambassador for assimilation into Brinkmann culture

WE BUILD YOUR HEALTH AND WELLNESS

• comprehensive medical, dental, and vision plans with HSA
• paid parental leave
• work-life balance
• seven paid holidays plus three floating holidays to celebrate what holidays are important to you
• paid birthday off
• family-oriented work environment
• service awards with paid sabbaticals and milestone bonuses
• a positive and collaborative work environment
• healthy lifestyle rewards

WE BUILD COMMUNITY

• community involvement 
• team building events
• local volunteer opportunities
• non-profit support and fundraising

No agency submissions will be accepted. 

Salary range is $65,000 - $85,000 annually.  Your actual pay will be based on your skills and experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.