Executive Assistant
Skills
- Exceptional verbal and written communication
- Advanced calendar and meeting management
- Strong multitasking and prioritization in a fast-paced environment
- High discretion, confidentiality, and judgment
- Travel planning and logistics for domestic and international trips
- Expense management and reconciliation
- Familiarity with DocuSign, Coupa, Gatekeeper, and SharePoint
- Proficiency with Outlook, Word, PowerPoint, and Excel
- Comfort with learning and using AI tools (Copilot, ChatGPT) and new platforms
Responsibilities
- Provide administrative support to the VP and multiple senior leaders
- Manage calendars, meetings, and event logistics (internal and external)
- Coordinate domestic and international travel arrangements
- Prepare materials for interviews and executive meetings
- Submit and reconcile expense reports and receipts timely
- Assist with contract routing, signature workflows (DocuSign) and electronic storage (Gatekeeper)
- Manage purchase order requisitions and invoice reconciliation (Coupa)
- Support new-hire onboarding and vendor/agency enablement
- Collaborate cross-functionally on project work and process improvements
- Identify and implement ways to streamline administrative and project processes
Education
- No specific degree required; relevant administrative experience (4+ years) required
- Associate or Bachelor's degree preferred but not mandatory
Benefits
- Market-leading compensation with annual performance bonus
- 401(k) with employer match (100% on first 3% & 50% on next 2%)
- Employee stock purchase program and company equity opportunities
- Comprehensive health care with 100% premiums covered for employees and dependents
- Mental health support via Spring Health (therapy & coaching sessions)
- Unlimited flexible paid time off and paid parental leave (4 months birthing, 2 months non-birthing)
- Pre-tax commuter benefits and subsidized lunch on office days
- Flex spending accounts, group term life & disability
- Referral bonus program and professional development resources (LinkedIn Learning, coaching)
Average salary estimate
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