Event Coordinator

Company Summary:

Medici is a modern Executive Health Center and technology company focused on revolutionizing the healthcare experience. At our flagship clinic, we offer premium preventative care through comprehensive executive exams that combine advanced diagnostics, AI-powered screenings, and personalized physician consultations—all in a single, efficient visit.

We’ve also launched Dr. Gabi, a groundbreaking AI health companion app now available in the App Store. Dr. Gabi is designed to put the world’s smartest, kindest doctor in everyone’s pocket—delivering real-time, personalized health and nutrition advice 24/7. Built with a prevention-first approach and grounded in both science and compassion, Dr. Gabi is reshaping how people engage with their health.Our mission is to create a world where proactive, affordable, and deeply personal care is accessible to all—whether through a luxurious in-clinic experience or cutting-edge technology.

About the Role:

We are seeking a Par-time detail-oriented and organized Event Coordinator to support the planning and execution of Medici’s signature events. This is an entry-level, support-focused role ideal for someone with little to no prior event experience who is eager to learn, help where needed, and contribute to meaningful, wellness-driven experiences.

You will assist with coordinating logistics, tracking details, communicating with vendors and internal teams, and helping ensure our events run smoothly. Events include our annual gala, women’s wellness events, and Medici Day—a special experience where we invite potential clients to learn about wellness innovations and how Medici is changing lives.This role is perfect for someone who is highly organized, dependable, and enjoys behind-the-scenes work that makes events successful.

• Assist with planning and coordinating Medici events, including:
• Annual Gala
• Women’s Wellness Events
• Medici Day (client education and wellness experience)Support event logistics such as timelines, checklists, guest lists, and schedules
• Help coordinate vendors, venues, catering, décor, and event materials
• Track event details to ensure nothing is missed before, during, or after events
• Assist with invitations, RSVPs, and attendee communications
• Support day-of event setup, coordination, and breakdown (as needed)Help maintain organized event files, budgets, and planning documents
• Assist leadership with administrative tasks related to event planning
• Communicate clearly with internal team members to ensure alignment
• Jump in where needed to support smooth execution of events

• Strong attention to detail and ability to follow through on tasks
• Organized, reliable, and able to manage multiple small tasks at once
• Comfortable communicating via email, phone, and messaging tools
• Willingness to learn, ask questions, and take direction
• Ability to work independently while staying aligned with the team
• Interest in wellness, healthcare, events, or hospitality is a plus
• Positive attitude and team-first mindset

• Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes, provides quick access to care, and significantly reduces medical costs with ambitious growth trajectory, we are attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be.  

• Start Date – End Date: January – March 6
• Hours: Approximately 15 hours per week
• Status: Temporary, Part-Time