Vendor Coordination Jobs

Saronic Technologies is hiring a hands-on Workplace Coordinator in Austin to run daily office operations, manage vendors, support employee events, and maintain a safe, welcoming workplace for its defense autonomy team.

Provide comprehensive executive support—including complex international travel coordination, calendar and expense management—to two VPs in Arc’teryx’s Footwear Business Unit in Portland.

Saronic Technologies seeks a proactive Workplace Specialist in Austin to manage office operations, vendor relationships, and employee engagement for its defense-focused team.

Support the design and ramp-up of advanced factory lines at Hadrian, working cross-functionally to translate drawings into manufacturable processes and tooling.

Provide warm, professional front-desk and concierge service for a luxury Downtown Dallas high-rise during afternoon shifts, ensuring resident satisfaction, building security, and efficient operations.

Provide dedicated executive support to two VPs in Arc’teryx’s Footwear team, managing complex schedules, international travel, and cross-functional coordination from the Portland office.

Northwestern Medicine is hiring a Pharmacy Technician Specialist to oversee specialty medication access, inventory control, sterile compounding, and vendor coordination at its Chicago hospital.

Prime Healthcare St. Francis Hospital is hiring a Surgery Scheduler to coordinate OR and G.I. Lab cases, manage vendor logistics, and maintain surgical schedules and charge reconciliation on weekday day shifts.

AECOM is hiring an AI Project Coordinator to support its AI Transformation Office in managing project schedules, stakeholder communication, and smaller AI initiatives from Houston or Dallas on a hybrid schedule.

UChicago Medicine is hiring a Radiology Education Coordinator to design and deliver staff education, manage competency programs, and support quality initiatives across the Radiology department.

Taylor Management is hiring a friendly, organized Lifestyle Director to plan and run resident events that foster community engagement and connection.

Weekend morning Front Desk Concierge needed at Union Station to provide warm resident and guest service, manage building access, handle packages, and maintain shift records for an established property management firm.

As Event Operations Coordinator, you will drive operational excellence for Ammortal’s events and mobile activations, managing logistics, budgets, and Airstream fleet operations while traveling frequently.

Support a growing marketing operation by managing content publishing, HubSpot updates, reporting, and event logistics with accuracy and strong follow-through.

Ramboll seeks a detail-oriented Management Support Specialist to provide executive assistance, project coordination, and document control for its Municipal Water/Wastewater Construction Management team in Hunt Valley, MD.

PLUS Communications seeks an organized, proactive Associate, Operations to support the operations team with scheduling, expense tracking, basic IT troubleshooting, database management, and cross-departmental coordination in a hybrid work environment.

KBR seeks a polished Facilities Coordinator to manage day-to-day office operations, vendor relationships, and facilities support at its Arlington, VA location.

Shine Social Brand seeks a detail-oriented Event Coordinator to manage end-to-end event logistics, vendor relationships, and on-site execution for client-facing events in Houston.

F.H. Paschen is hiring an Administrative Assistant to support the Senior Office Manager and project teams with AP processing, certified payroll review, vendor coordination, and general office administration.

Creative Artists Agency is hiring an Events Assistant to provide administrative and on-site support for CAA-branded events and coordinate vendors, bookings, and logistics from the Los Angeles office.

Support recruiting, onboarding, leave management, and office operations in a hybrid People Services Coordinator role focused on delivering a smooth employee experience.

High-impact Executive Assistant needed at a Series A ag-tech startup to manage executive schedules, operations, and key administrative workflows with discretion and exceptional attention to detail.

Peraton seeks a Telecommunications Specialist in Raleigh to manage network service orders, coordinate vendors, troubleshoot WAN/LAN/VPN issues, and produce operational metrics and reports.

Support tarte’s Product Development team by owning sample management, coordinating cross-functional reviews, and maintaining project tracking to help bring new cruelty-free cosmetics to market.

Experienced, client-oriented Move Coordinator needed to plan and execute office moves, furniture reconfigurations, and related logistics for Cushman & Wakefield's Sunnyvale client site.

Valon is looking for a detail-oriented Talent Experience & Workplace Manager to run onsite office operations and deliver exceptional employee and candidate experiences in its San Francisco office.

Libra Solutions is hiring an organized Office Coordinator to maintain a welcoming Huntersville office environment and provide remote support to the Denver location while assisting HR and executive teams.

Property Soar is hiring an Event Coordinator in Charlotte to manage event planning, vendor relations, budgets, and onsite logistics to deliver high-quality company and client events.

Lead office operations and administrative support for a DARPA-focused team in Arlington, managing events, SharePoint, onboarding, timecards, and executive-level communications.

Padlet is hiring an Executive Assistant to support the CEO and manage office operations full-time at our San Francisco Presidio office.

Experian seeks a hybrid Administrative Assistant in San Diego to support the FIC department and senior leadership with executive administration, travel, project tracking, and office operations.

Provide senior-level administrative and operational support to dual-reporting executives across CREO and the Polsky Center, managing calendars, travel, events, and key administrative projects.

Macmillan Publishers is looking for a Production Manager to manage schedules, budgets, vendor relationships and quality control across ~60 trade titles annually.

Support day-to-day studio operations at Illumination's Santa Monica office by coordinating vendors, managing supplies and mail, assisting events, and providing front-desk backup.

WinnCompanies is hiring a Temporary Resident Relocation Assistant at Carson Square Apartments to coordinate resident moves, vendor logistics, and compliance during a renovation project.

Worth Ross Management Company is hiring an attentive Overnight Concierge to manage the front desk, resident relations, security access, and package handling at its downtown Austin property.

Beloform is hiring an Events Assistant in San Antonio to support planning, logistics, vendor coordination, and on-site delivery of live and experiential events.

Experienced electrical engineer with nuclear power design expertise needed to lead and review complex electrical design work and mentor staff for Sargent & Lundy's Nuclear Power Group.

A hands-on Operations and Office Manager role at a seed-stage NYC SaaS startup, combining office operations, executive support, and culture-building to keep a fast-moving team running efficiently.

Serve as the central IT point-of-contact for Brookhaven's EIC Directorate, coordinating user support, SharePoint administration, event IT logistics, and vendor oversight.

High-trust Personal Assistant role supporting the President and Managing Partner of Acquisition.com with executive scheduling, travel, household coordination, and confidential personal tasks across Orange County.

Support Recurly's GTM C-suite in a hybrid Executive Assistant role, managing complex calendars, travel, office operations, and executive-level priorities for the Austin office.

Medline is seeking a Talent Specialist to manage 360 feedback, executive coaching, and talent planning programs while delivering accurate reporting and operational support for leadership initiatives.

Vasion seeks a personable, organized part-time Office Assistant in Lehi, UT to handle office logistics, vendor coordination, event support, and guest reception.

d-Matrix is hiring an onsite Office Administrator (contract) to manage office operations at our Santa Clara HQ and provide executive office support and event coordination.

Sphirea Plus is hiring a Marketing Agent in Atlanta to support campaign execution, market research, and cross-functional marketing initiatives that drive brand awareness and engagement.

HGA is hiring a motivated Interior Designer in Santa Monica to support concept development, construction documentation, and FF&E selection across multiple projects in a collaborative multidisciplinary practice.

Provide high-impact executive and office support to the CEO and CTO at TheLoops (an IFS company), handling calendars, travel, communications, and operational tasks in a fast-paced hybrid environment.

Zealthy is hiring an in-person Executive & Office Operations Manager in New York to run office operations, support executive leadership, and coordinate people and facility logistics.

Support partnership activations and run smooth event operations for Aspen Snowmass as the Events & Partnership Supervisor, handling fulfillment, administration, and on-site logistics.