Community Events Coordinator

The Community Events Coordinator plays a key role in bringing the Nocatee community to life through exciting and memorable events. This position will assist in planning, organizing, and executing a variety of events within the Nocatee Community. This role involves coordinating logistics, communicating with vendors, and ensuring that all aspects from planning to execution are handled efficiently and successfully. This position also works to enhance community engagement and provide memorable experiences for Residents, while working closely with the Community Events Manager.

Primary Duties and Responsibilities

• Responsible for assisting the Community Events Manager in the development, planning, and execution of all community events and activities.
• Communicate with internal teams and external vendors to secure and coordinate services, equipment, and resources, while maintaining a high level of organization throughout.
• Develop detailed event plans, contracts, and timelines, including logistics, staffing, and budgeting.
• Create and design printed and digital materials for events such as event calendars and flyers.
• Provide on-site event support, ensuring that all aspects of the event run smoothly and according to plan.
• Collaborate with the Communications team to publicize and advertise events effectively.
• Ensure all events and venues adhere to health regulations, safety standards, and community guidelines.
• Other specific duties as assigned by the Community Events Manager.

Schedule

This is an in-person position with a primarily Monday-Friday schedule and requires flexibility to support events scheduled on some evenings, weekends, and holidays. You will not be required to work each and every weekend; however, please be aware that monthly weekend hours will be required. Please note that this role does involve working events, however, the majority of your time will be spent at a desk.

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Minimum one year of experience in event planning or a similar role.
• Excellent communication, project management, and organizational skills with superior attention to detail.
• Strong sense of creativity and design skills; able to produce attractive event flyers and marketing materials to use to promote events to the Residents and community.
• Ability to establish priorities and manage time effectively.
• Ability to work independently and collaborate with cross-functional teams.
• Must be able to work flexible hours to include weekends and holidays.
• Ability to multitask, work in a fast-paced environment, and work under pressure.
• Proficient in Word, Excel, Publisher, and Canva.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to move around the facility, talk and hear. Some heavy lifting is also involved. This position may require work inside or outside of the building, as needed

We offer a competitive benefits package including medical, dental, and vision, and more!

• Employer-paid short-term disability and life insurance.
• 457(b) Governmental Retirement Savings Plan offered after one year of employment.
• Flexible Time Off.
• Compensation: $46,000-$48,000

Equal Employment Opportunity Statement

Tolomato Community Development District is an Equal Opportunity Employer and prohibits discrimination based on race, color, religion, national origin, gender, sexual orientation, age, disability, military status, and other protected characteristics. Management is committed to this policy in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and overall treatment of employees.