Office Manager, Global HQ - job 1 of 2

Keeper is hiring a driven and self-managed Office Manager to oversee our Global HQ location based in Chicago, IL. This will be an on-site position.

Keeper’s cybersecurity software is trusted by millions of people and thousands of organizations, globally. Keeper is published in 21 languages and is sold in over 120 countries. Join one of the fastest-growing cybersecurity companies and be an instrumental and integral part of managing our headquarters in Chicago.

About Keeper
Keeper Security is transforming cybersecurity for people and organizations globally. Keeper’s intuitive solutions are built with end-to-end encryption to protect every user, on every device, in every location. Our zero-trust privileged access management platform deploys in minutes and seamlessly integrates with any tech stack to prevent breaches, reduce help desk costs and ensure compliance. Trusted by millions of individuals and thousands of organizations, Keeper is the leader for password, passkey and secrets management, privileged access, secure remote access and encrypted messaging. Learn how our zero-trust and zero-knowledge solutions defend against cyber threats at KeeperSecurity.com.

About the Role

The Office Manager of our global HQ will be a highly organized, process-driven and people-oriented professional who thrives in a fast-paced, hard-working and fun-filled environment. This individual will manage daily office operations consistent with our company’s brand and values while working hand-in-hand with our Executive Assistant to ensure seamless executive support, travel coordination and calendar management.

This role will serve as a key operational hub for our Chicago headquarters, collaborating closely with our global office managers to create unified, scalable processes and an exceptional workplace experience for all employees and visitors.

Responsibilities

• Direct and own all office management, including reception, building access, mail services, conference services, catering, basic technical support and general clerical support for our Chicago office
• Provide backup executive assistant support to the CEO & Co-founder as needed, including calendar management, travel coordination, expense reporting and clerical support
• Collaborate with the Executive Assistant to manage executive scheduling priorities, ensuring seamless communication and workflow between leadership, teams and external stakeholders
• Partner closely with the Executive Assistant to coordinate and execute complex travel arrangements, itineraries and logistical details for executive leadership, board members and visiting guests
• Assist with preparing presentations, reports and correspondence on behalf of the executive team
• Manage sensitive and confidential information with the utmost discretion and professionalism
• Plan, organize and execute all office events, team-building activities and company gatherings, including venue selection, catering, transportation and communications
• Champion a positive, inclusive and high-energy workplace culture by fostering engagement and ensuring all employees and visitors feel welcome and supported
• Ensure the office environment reflects our brand by maintaining a high-standard, organized, welcoming and safe workspace that is conducive to creativity and collaboration
• Communicate regularly with company leadership to provide updates, flag operational issues and suggest improvements to office systems and processes
• Oversee office procurement of supplies, furniture, equipment and capital assets while managing vendor relationships and maintaining budget discipline
• Maintain a unified working relationship with teams in our global offices
• Liaise with building management, facilities vendors and subcontractors to ensure timely and satisfactory performance of services
• Responsible for ordering beverages, snacks and meals, maintaining stock of supply and expiration
• Adapt office operations, space planning and workplace processes to support ongoing growth and scalability
• Support the corporate finance team with basic administrative tasks such as invoice processing, expense tracking and budget reconciliation
• Perform general administrative tasks, data entry and occasional office errands as needed to support smooth daily operations

• 4+ years of experience in office management, executive administration or workplace operations, preferably in a fast-paced tech or creative environment
• Proven experience supporting senior executives or working closely with an Executive Assistant to coordinate travel, scheduling and logistics
• Strong knowledge of domestic and international travel arrangements, meeting coordination and event planning
• Superior organizational and problem-solving skills with a proactive, service-oriented mindset
• Exceptional interpersonal and communication skills with the ability to build relationships at all levels of the organization
• Ability to multitask and prioritize effectively in a dynamic environment where priorities may shift rapidly
• High level of professionalism, discretion and attention to detail
• Excellent computer skills, ie. Google Suite, Excel 
• Must reside in or near Chicago with the ability to be on-site daily

• Medical, Dental & Vision (inclusive of domestic partnerships)
• Employer Paid Life Insurance & Employee/Spouse/Child Supplemental life
• Voluntary Short/Long Term Disability Insurance
• 401K (Roth/Traditional)
• A generous PTO plan that celebrates your commitment and seniority (including paid Bereavement/Jury Duty, etc)
• Above market annual bonuses

Keeper Security, Inc. is an equal opportunity employer and participant in the U.S. Federal E-Verify program. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Classification: Exempt