Executive Assistant - job 1 of 2
EXECUTIVE ASSISTANT / LIFE ARCHITECT TO FOUNDER (Hybrid LA + Remote)
Full-Time • 70–80+ hours/week • $90K–$120K/year (USD) • 1099 Contract
❤️ About Poppy AI
Poppy is building the future of creator monetization.
We went from $0 → $500K/month in less than a year, with a trajectory toward a $100M–$1B valuation.
Our founders (Qazi & Naz) move FAST.
Their schedules change constantly.
Their life and business blend into one universe.
To keep pace with this growth, we need an Executive Assistant who is not just an assistant — but the architect of the founder’s entire life.
This role is NOT for everyone.
This is for someone who thrives in intensity, momentum, chaos, and creativity.
Key Responsibilities
Executive Support
- Daily calendar management across shifting global time zones
- Inbox triage & communication management
- High-speed decision-making support
- Schedule optimization (no dead space, no friction)
- Buffer management for energy, gym, meals, travel
Travel & Logistics
- Book flights, hotels, Airbnbs, transportation
- Handle last-minute changes without stress
- Plan 1–4 week team travel periods (sometimes multiple Airbnbs)
Life Management (CRITICAL)
- Assist with personal errands, bookings, vendors
- Coordinate with private chefs, cleaners, services
- Keep the founder’s life functioning smoothly
- Ensure consistency in diet, gym, wellness routines
Research & AI Work
- GOD-TIER research: deliver fast, accurate, exhaustive results
- Use AI tools constantly (ChatGPT, Poppy AI, Claude, etc.)
- Build systems, documentation, SOPs
- Analyze data and present structured recommendations
Recruiting Support
- Source candidates for key hiring needs
- Conduct outreach & initial screening
- Coordinate trial tasks
- Schedule interviews with founders
Operations & Projects
- Prepare briefing notes, summaries, & meeting prep
- Coordinate with internal teams across product, dev, marketing, support
- Oversee tasks and ensure nothing slips
- Maintain momentum and accountability
Ideal Candidate Profile
Experience
- 6+ years as EA, Personal Assistant, Chief of Staff, or Life Manager
- Experience supporting fast-moving founders, entrepreneurs, or executives
- Background in digital marketing, tech, or creator economy = huge plus
- Travel coordination experience
- Strong research & systems-building background
Personality
- Proactive
- High energy
- Calm under massive pressure
- Emotionally intelligent
- Discreet, loyal, and trustworthy
- Highly communicative (silence = death)
- Adaptable & flexible with constant change
- Autonomy + ownership oriented
- Creative and systems-driven
- FAST thinker, FAST executor
Technical Skills
- Strong Google Suite skills
- AI power user
- Internet research expert
- Familiarity with digital marketing
- Comfortable managing multiple global time zones
- Experience in travel planning, vendor management, and life logistics
❌ Instant Disqualifiers
- No iPhone
- No iMessage
- Slow response time
- Mentions “work-life balance,” “boundaries,” “burnout”
- Low energy
- Can’t commit to 70–80+ hours/week (Mon–Sat)
- Uses Windows (unless you’re so good we buy you a MacBook)
- Not comfortable with a fast, chaotic, high-intensity startup life
- Does not use AI daily
Compensation
- $90,000 – $120,000/year (realistic range for experience + hours)
- 1099 Contract
- Potential equity as the company scales
- Travel covered (if applicable)
- Team trips (optional for females, expected for males who choose the travel model)
🕒 Schedule
- 70–80+ hours/week
- Monday–Saturday
- Availability across shifting time zones
- Expected response time: instantaneous or near-instantaneous
- Flexibility: must adapt to global travel rhythms
❤️ Final Note From Us
This role is meant for someone who wants to be deeply embedded in the life and success of a founder building something massive.
We are not selling a 9–5 job.
We are offering a once-in-a-lifetime partnership with two founders who move at the speed of light.
If you're the person who thrives in chaos, solves problems before they exist, and loves momentum…
Apply now.
We can’t wait to meet you. 🚀🔥
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