Events Coordinator

POSITION SUMMARY

Enhance the mountain experience for guests and staff by assisting in the development, growth, and execution of Events & Animation activities.

ESSENTIAL JOB RESULTS

To perform this job successfully, an individual must be able to perform each essential job result satisfactorily. The employee is responsible for the following “job results”.

CONTRIBUTES TO EVENTS & ANIMATION OBJECTIVES

• Taking an active role in daily operations
• Assisting with the organization, scheduling, and execution of events and animation activities.
• Upholding standards for guest satisfaction, communication, and animation.

ASSISTS WITH COMMUNICATION OF ALL PERTINENT INFORMATION TO BOTH THE RESORT AND SURROUNDING COMMUNITY

• Distributing information in a timely manner to all Snowshoe divisions, partners, and the surrounding areas
• Sharing information with direct reports
• Acting as "Town Crier" and distributing event schedules, planned activities, and animation plans weekly.
• Maintaining event & animation information on internal websites as well as other internal forms of communication.

HELPS TO ENSURE ALL MARKETING DEADLINES ARE MET

• Distributing Events & Animation activities, plans, schedules, and copy to SMG in an established time frame.
• Relaying schedules and information to the communication department by the weekly production deadline.
• Assisting with the coordination of the event team and relaying all related aspects of marketing and
• Production needs to the appropriate department.

ASSISTING IN THE COORDINATION OF THE VILLAGE ARTISAN PROGRAM

• Aiding in the recruitment, selection, scheduling, tracking, and placing of crafters, vendors, and farmer's
• Market participants.

ASSISTING IN THE COORDINATION OF THE VOLUNTEER PROGRAM

• Aiding in the recruitment, selection, and scheduling of volunteers
• Coordinating volunteers on site
• Tracking and documenting participation of the volunteers

HELPS TO ENSURE SUCCESSFUL EXECUTION OF EVENTS & ANIMATION ACTIVITIES

• Coordinating and assisting with the set up and breakdown of all Event & Animation activities
• Scheduling, prioritizing, and coordinating projects and tasks
• Assisting with the development and planning of animation, activities and events
• Providing input and support through participation in weekly meetings and wrap-ups

HELPS TO MINIMIZE RESORT LIABILITY RISKS 

• Assisting with negotiation of contracts with vendors, entertainers, contractors, hired services
• Adhering to company safety and liability policies and procedures

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE REQUIRED

The knowledge, skill and ability an incumbent must have in order to accomplish the job results and to perform the job duties.

Education: High School Diploma or equivalent; Enrolled in College with Marketing, Hospitality, Public Relations or related major.

Prior Experience: Specific Experience: Basic computer skills required; Prior experience in organizing, coordinating, and/or executing group functions, activities, or other events.     

Length of Experience: 6 months

 Specific Certifications, Licenses Required: None

 SUPERVISORY RESPONSIBILITIES

The incumbent will carry out the supervisory responsibilities in accordance with the organization’s policies and applicable laws.  Responsibilities include training employees, planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints; resolving problems; scheduling, hiring and termination of employees.

TRAVEL REQUIREMENTS

Any Alterra employee or volunteer who operates a company vehicle including cars, trucks, snowcats, snowmobiles, or heavy equipment is required to comply with the Alterra Driver’s Standards Policy. This policy also applies to employees or volunteers driving their personal vehicles for company business more than four times per month, averaging 30+ miles per trip. All drivers should receive a full copy of the Alterra Driver’s Standards Policy; if you have not – please contact your Risk/Safety or HR/EE Department.

PHYSICAL DEMANDS AND WORKING CONDITIONS

This position may be required to work evenings, weekends and holidays.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is required to stand or sit.  The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.

 The employee must regularly lift and/or move up to 15 pounds, frequently lift and/or move up to 30 pounds, and occasionally lift and/or move up to 70 pounds. 

 Specific vision abilities required by this job include close vision, and ability to adjust focus.  The incumbent is required to be mentally alert while performing this job.

Office Environment:

• Able to lift, carry, or otherwise move and position a minimum of 20 pounds on an occasional basis.
• Manual dexterity to operate a computer and other common office equipment on a constant basis.
• Auditory and visual acuity to operate computers, phones, mobile devices and basic office equipment on a constant basis
• Ability to work for extended periods of time sitting, bending, reaching, and speaking on a constant basis.
• Ability to work for extended periods of time standing, walking, kneeling, pushing and pulling on an occasional basis.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees.  

Mountain Environment:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily- reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• The primary physical environment in which this position works is out of doors with a high exposure level to cold, snow, wind, rain, bugs, sun, high altitude, extreme heights, lightning, etc...
• The degree of strenuous activity within the job is considered to be high. Often lifting a weight of 50 pounds throughout the day is common.
• Additional strenuous physical activity may include walking or hiking upon uneven, challenging terrain with heavy tools or equipment.
• Exposure to: Chemicals required for cleaning, de-greasing, and painting Ultra Violet radiation from the sun enhanced through lack of atmospheric filtration at work altitude.  Fumes produced in activities ranging from cleaning to painting to fabrication of metal products. Noise generated by snowmobiles, lift equipment, and tools may require hearing protection to be worn
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.

An Equal Opportunity Employer