Executive Virtual Assistant (Operations, Client Support & Project Management)
Job Description:
We are seeking a highly organized, tech-savvy, and proactive Executive Virtual Assistant to support a rapidly growing global coaching and training company. The ideal candidate will serve as the right hand to the founder, managing operational tasks, client communications, and project coordination. This role requires a self-starter who can anticipate needs, handle multiple priorities, and keep pace in a fast-moving environment.
- Manage invoices and payments
- Calendar management and meeting scheduling
- Proactively add and coordinate meetings across the team
- Inbox and email management
- Draft and send client communications
- Follow up with clients post-contract to ensure onboarding is smooth
- Schedule and coordinate onboarding calls and follow-ups
- Ensure clients are actively engaging with services
- Support customer outreach and engagement initiatives
- Track and follow through on client deliverables
- Assist with help desk and internal support tasks
- Use CRM (Go High Level) for client tracking
- Assist with ClickUp & Monday.com task management
- Support light social media posting and updates
- Minimum 3 years’ experience as an Executive Assistant or high-level VA
- Proven ability to thrive in a fast-paced, high-growth environment
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Tech-savvy and quick to learn new tools
- Proactive problem solver with strong attention to detail
- Comfortable taking ownership of tasks and following through independently
- Required: Zoom, ClickUp, Monday.com, Google Workspace, Go High Level (CRM), Gusto (HR platform)
- Nice to Have: Social media posting experience
- Full-Time, 40 hours/week
- Must be able to work Eastern Time (ET) hours or with significant overlap
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Assist World is hiring a remote HR Manager / HR Assistant to handle HR administration, onboarding, compliance, and employee documentation for a fast-paced, HIPAA-aware environment.
Resourceful Executive Assistant needed to support a founder at a remote legal-support company, managing email, calendar, client intake, and operational workflows.
Ryder seeks a Dispatch Operations Coordinator in Visalia to support final-mile delivery operations with routing, driver support, data logging, and customer service.
Motorola Solutions' SCM team is hiring an on-site Impound Coordinator in Dallas to manage impound accounts, coordinate vehicle recoveries, and ensure compliant charge review and documentation.
SpaceX is hiring an Environmental Health & Safety Specialist for 2nd shift to support manufacturing operations with industrial hygiene, safety inspections, emergency response, and equipment safeguarding.
Experienced maintenance leader needed to manage technicians and maintenance operations for heavy industrial and vehicle assets at SpaceX's Starship production site in Starbase, TX.
Lead and own a respected Bay Area commercial door and frame company as Partner & CEO, combining operational leadership with significant equity and Mainshares strategic support.
Senior executive role responsible for strategic leadership of hazardous waste transportation, fleet and disposal sourcing to ensure safe, compliant, and cost-effective logistics across ESS operations.
Cornerstone Building Brands seeks a detail-oriented Logistics Coordinator in Southington, CT to coordinate dispatch, schedule routes, and support drivers and field teams using dispatch software and GPS tracking.
Support deployed healthcare operations in Iraq as a Medical Administrator handling patient intake, scheduling, records maintenance, and administrative coordination for International SOS GMS.
Provide administrative and eligibility screening support for ODHS/OEP in Tigard, helping clients navigate benefit programs while supporting branch operations and public-facing services.
Peninsula is hiring an Administrative Assistant to support the Hospital Administrator with scheduling, confidential correspondence, reporting, and overall office administration.
Lead day-to-day store operations at Domino's Pizza by managing staff, controlling costs, and delivering outstanding customer service.
Lead and supervise the front desk team at Westgate Painted Mountain Golf Resort to ensure smooth check-in/out operations, accurate financial processes, and outstanding guest experiences.
Retail Supervisor at Columbia Sportswear Company overseeing an assigned department to drive in-store operations, coach associates, and ensure a great customer experience.
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
