Fast Facts

Join WGU as an Executive Assistant II, supporting senior leadership in a mission-driven online higher education environment.

Responsibilities: Manage scheduling for senior leadership, coordinate meetings and communications, oversee travel arrangements, and maintain office operations.

Skills: Exceptional organizational skills, attention to detail, proficiency in Microsoft Office Suite, excellent communication and relationship-building skills.

Qualifications: Associates Degree with 8 years of relevant experience, including at least 3 years supporting executives; equivalent combination of education and experience may be considered.

Location: This position is based in Salt Lake City, United States, and offers a full-time onsite role.

Compensation: $73000 - $109400 / Annually

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Professional 308Pay Range: $73,000.00 - $109,400.00

Job Description

Job Profile Summary:

The Executive Assistant, E4, reports to WGU’s Senior Vice President of Marketing, supporting administrative functions for multiple Vice Presidents and providing support across the Marketing department. This position requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism. The Executive Assistant serves as a primary point of contact for internal and external stakeholders and must exercise a high level of confidentiality and diplomacy as a representative of the department and the university.

 Essential Functions and Responsibilities

• Serves as a liaison between senior leadership and internal/external audiences and represents the university. Coordinates and facilitates communication between senior leadership and various stakeholders, including university leadership, faculty, staff, students, and external stakeholders.
• Manages senior leadership calendar, including scheduling appointments, meetings, and travel arrangements. Anticipates and prepares materials required for meetings, ensuring senior leader is well-prepared for engagements. Assists with coordinating cross-department meetings for other leaders as required.
• Arranges travel for the senior Marketing team, including flights, accommodations, and itineraries. Prepares travel expense reports and ensures compliance with university policies.
• Plans, organizes, and coordinates meetings, conferences, and special events. Plays an active role in building team culture through planning and facilitation of team activities. Prepares agendas, takes meeting minutes, and follows up on action items as needed. Establishes and maintains reporting and tracking of deliverables and action items.
• Organizes and maintains electronic and physical file systems, ensuring efficient document retrieval. Manages confidential and sensitive information with discretion.
• Handles incoming and outgoing communications, emails, and phone calls on behalf of senior leadership. Drafts and edits correspondence, reports, presentations, speeches, and other specialized communications with a high degree of accuracy and professionalism.
• Oversees daily office operations, including managing supplies, coordinating office equipment maintenance, and handling administrative requests.
• Assists in monitoring and managing budgets related to the senior leader’s office. Processes and tracks financial transactions and expenses. Creates and submits expense reports for corporate credit card and senior leadership expenses.
• Assists with special projects and initiatives as assigned by senior leadership. Conducts research and compiles data to support decision-making processes.
• Performs other related duties as assigned.

Knowledge, Skills, and Abilities

• Proven ability to thrive in a fast-paced, high performance environment.
• High-execution orientation with great attention to detail.
• Ability to communicate verbally and in writing with clarity, maturity, and professionalism.
• Experience planning activities and events for 100+ people.
• Exceptional relationship building skills, with a knack for forging authentic connections between people.
• A sense of fun and creativity.
• Facility with managing calendars, scheduling and planning meetings, and all facets of arranging travel.
• Basic budget and expense management skills.
• Proficiency in the use of Microsoft Office Suite (Word, PowerPoint, Excel).
• Self-management skills evidenced by ability to prioritize assignments and execute multiple deadline-driven priorities in parallel.
• Ability to work flexible hours as needed.
• Professionalism to work with confidential information and to apply maturity and discretion in daily operational role.

Minimum Qualifications:

• Associates Degree
• 8 years of related experience, with at least 3 years supporting executives
• An equivalent combination of training, experience, credentials, or accomplishments demonstrating the ability to perform the essential functions of this job may substitute for education degree requirements (equivalent experience to be defined by hiring leader).

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Disclaimer: This Job Description has been designed to indicate the general nature, essential duties, and responsibilities of work performed by employees within this classification. It does not contain a comprehensive inventory of all duties, responsibilities, and qualifications that are required of the employee to do this job. Duties, responsibilities and activities may change at any time with or without notice. This Job Description does not constitute a contract of employment and the University may exercise its employment-at-will rights at any time.

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Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at [email protected].

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.