Payroll and Benefits Specialist (Part-time)

About Viz.ai

Viz.ai is the pioneer in the use of AI algorithms and machine learning to increase the speed of diagnosis and care across 1,800+ hospitals and health systems in the U.S. and Europe. The AI-powered Viz.ai OneTM is an intelligent care coordination solution that identifies more patients with a suspected disease, informs critical decisions at the point of care, and optimizes care pathways and helps improve outcomes. Backed by real-world clinical evidence, Viz.ai One delivers significant value to patients, providers, and pharmaceutical and medical device companies.

About the Role:

We are seeking a detail-oriented and service-minded Payroll & Benefits Specialist to oversee accurate and timely administration of U.S. multi-state payroll and provide support with benefits programs. This remote, part-time role (20 hours/week) reports to the Sr. Manager, People Operations and plays a critical role in ensuring compliance, data accuracy, and positive employee experience.

This is an ideal opportunity for an experienced payroll professional looking for flexible, predictable hours while still contributing in a high-impact role. We are proud to offer part-time status benefits, including paid time off, company wellness days and holidays, and wellbeing programs.

What You’ll Do:

Payroll Management, Tax Registration, & Compliance (Primary Focus)

• Process full cycle semi-monthly, multi-state U.S. payroll with a high degree of accuracy, ensuring compliance with federal, state, and local regulations (including sensitive and off cycle payroll and timesheet validation). 
• Conduct pre- and post-processing audits (including timesheets, registers, adjustments, leave plans, 401K funding, deductions/earnings amounts and codes, etc)  to ensure strong data integrity.
• Closely partner with our payroll provider and state agencies on payroll tax registrations, TPA/POA set up matters, filings, notice resolution, wage reporting, and compliance matters.
• Manage garnishments, liens, and child support deductions, communicating updates with employees as needed.

Benefits & Employee Support (Secondary Focus)

• Support administration of health, disability, retirement (401k), and wellness programs.
• Assist with new hire benefits orientation, open enrollment, and compliance reporting (including 1094/1095-C, nondiscrimination testing, etc).
• Partner with brokers and vendors to resolve billing and reconciliation issues.
• Provide employees with timely, clear responses to payroll and benefits-related questions.

What We’re Looking For:

• 3+ years of payroll administration experience (multi-state strongly preferred); benefits administration exposure is a plus.
• Familiarity with Paylocity  and HiBob or similar HRIS systems.
• Strong knowledge of U.S. payroll compliance requirements (i.e state pay laws, FLSA, FMLA, COBRA, ERISA).
• Strong Excel skills and comfort with Google Workspace and AI tools.
• You treat AI as a core part of your workflow, using tools like ChatGPT to enhance productivity and output.
• High degree of attention to detail, organizational skills, and a customer-service mindset.
• Ability to work independently while collaborating across People Team, Finance, and external partners.
• Ability to identify and respond to shifting priorities while meeting deadlines.
• Stay up-to-date with federal, state, and local payroll and benefits laws and regulations.

Why Join Us:

• Flexibility: 20 hours per week, with core hours aligned to payroll deadlines and flexibility outside of those times.
• Impact: You’ll be the go-to expert ensuring our employees are paid accurately and supported during the employee life cycle. 
• Growth: Opportunities to expand into benefits administration and HR systems as your interests and our business needs evolve.

Part-Time Benefits: Paid Time Off, company wellness day, and holidays, wellbeing benefits, learning development stipend, tech allowances are available to part-time employees.  

Viz.ai is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, state, or local law. If you’re applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.

As part of our commitment to health and safety, we require Viz.ai employees to be fully vaccinated before any in-person meetings unless you are exempt.

Our compensation ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire compensation for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Hourly range: $45 / hour - $50 / hour

#LI: GH1

#LI: remote