Senior Human Resources Coordinator

Job Posting Title:

Senior Human Resources Coordinator

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Hiring Department:

Department of Computer Science

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position will support the university’s Department of Computer Science (UTCS) which boasts a top ten ranking from US News and more than 6,500 students across all programs. This places UT among the most significant intellectual hubs for computer science research and education anywhere in the world. UTCS has a close relationship with Austin’s thriving tech culture and works at the forefront of fields such as artificial intelligence, robotics, quantum computing, and cybersecurity. We are seeking an experienced Senior Human Resources Coordinator to lead HR support for the Department.

Purpose

The Sr. Human Resources Coordinator is responsible for leading and coordinating human resources support for the Department of Computer Science.

Responsibilities

• Leadership and Oversight: Lead the HR team and oversee all departmental HR processes. Manage and support the full employment lifecycle of faculty, staff, students, researchers, and affiliated workers in coordination with the HR Coordinator and the Finance and Administration team. This position will focus on supporting faculty and staff including researchers and affiliated workers while also overseeing student employment.
• Recruitment, Onboarding, and Off-boarding: Oversee hiring processes for the Department. Collaborate with teams and supervisors to create new positions, consult on job postings, and assist with recruiting efforts for staff and research positions. Provide resources and guidance to hiring managers. Manage department onboarding for new employees, including new-hire orientation, training, and assistance with employee inquiries. Manage department off-boarding for separating employees.
• Oversee employment visa and permanent residency documentation for faculty, researchers, and international scholars.
• Policy and Training: Develop and implement HR policies and procedures specific to the department and in adherence to College of Natural Sciences and University policy. Supervise and provide ongoing training to the HR Coordinator. Provide training to faculty and staff as needed on HR policies and procedures.
• Collaboration and Customer Service: In collaboration with department leadership, support personnel matters, changes in employment, leaves, and other HR needs. Provide reports to supervisors and the department. Liaise with and act as first point of contact for the College HR office, Payroll Services, Central HR, International Office, Provost Office and other related offices for all human resource functions. Demonstrate exceptional customer service with both internal and external customers. Contribute to a positive and productive workplace culture and promote collaboration and teamwork as part of the Finance and Administration team.
• Other duties as assigned.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field.

• Minimum of 5 years of experience in a human resources function. Relevant education and experience may be substituted as appropriate.

• Demonstrated knowledge of human resources best practices, processes, and regulations.

• Effective interpersonal, people, and communication skills (written and verbal), with a demonstrated commitment to providing responsive and professional human resources support.

• Ability to navigate a wide range of administrative tasks and shifting priorities with precision, confidentiality, and professionalism.

• Exceptional organizational and problem-solving skills, with strong attention to detail.

• Ability to manage multiple deadlines in a high-volume environment.

Preferred Qualifications

• Experience working in HR in a higher education or public sector environment, especially within a large institution.

• Familiarity with The University of Texas at Austin policies, procedures, and administrative systems.

• Proficiency in Workday or other human resource administrative platform system(s).

• Advanced knowledge of human resources best practices, policies and relevant laws and regulations, including for international employees.

• Ability to anticipate the needs of the department proactively and develop systems to streamline processes.

• Previous supervisory experience.

Salary Range

$70,000 + depending on qualifications

Working Conditions

Typical office environment

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.