Senior Academic HR Coordinator

Job Posting Title:

Senior Academic HR Coordinator

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Hiring Department:

Faculty Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Academic Personnel Services (APS), within the Office of the Executive Vice President and Provost (EVPP), manages academic HR processes for faculty and other academic appointees across the full career lifecycle at The University of Texas at Austin. From appointments and promotions to retirements and beyond, APS ensures these processes are consistent, compliant, and supportive of the University’s mission.

Purpose

This position serves as a Senior Human Resource Coordinator dedicated to managing key academic processes and providing consultative support on matters requiring professional judgment and knowledge of policies, laws, and procedures as they pertain to faculty and academic staff.

Responsibilities

• Consultation on Academic Processes – Provide consultation and resolution to campus stakeholders on academic processes, including, but not limited to, recruitment, faculty leave requests, promotion and tenure, and terminations. Respond to inquiries and requests related to academic matters within ServiceNow’s ticketing platform.
• Faculty Recruitment – Audit and review faculty Prior Approval Request (PAR) documents to ensure compliance with all rules, regulations, standards, and business procedures. Consult with hiring units on PARs and associated faculty recruitment and hiring processes. Review faculty job postings to ensure compliance with university and state policy.
• Workday Processing and Evaluation– Review and approve business processes in Workday to ensure compliance with Regents Rules, university policy, and Executive Vice President & Provost (EVPP) business procedures. Consult with campus stakeholders as necessary.
• Other duties as assigned.

Required Qualifications

• Bachelor’s degree and five years of increasingly responsible experience working with human resource functions in a university environment.
• Strong written and verbal communication skills.
• Proven capacity to collaborate efficiently within a team and engage effectively with individuals across various levels and backgrounds.
• Ability to perform effectively in dynamic, high-pressure settings while consistently meeting deadlines and fulfilling assignments.
• Demonstrated ability to deal with unexpected challenges quickly, calmly and efficiently and adapt to shifting priorities.
• Skilled in handling confidential information with sound judgment and discretion.
• Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and TEAMS.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Five or more years of experience working with academic human resource functions at UT Austin or a comparable institution.
• Experience working with faculty and administrative and professional (A&P) positions and related policies administered by a university.
• Knowledge of academic HR processes, approvals, and workflows in a higher education setting.
• Working knowledge of fundamental position management, organizational structure, and process flow within the Workday platform.
• Experience with Workday, DEFINE, Interfolio, ServiceNow or other academic HR systems.
• Experience with faculty affairs or HR administration in higher education.

Salary Range

$62,000+ depending on qualifications and experience

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• Able to work remotely in a private and safe space.
• Primary work location: This is an Austin, TX-based position. Academic Personnel Services (APS) is currently operating in a remote-work arrangement. Candidates must be capable of starting work remotely and must have reliable high-speed internet. A university-owned computer will be provided. All APS employees must be able to return to campus due to any potential changes in business needs or at the discretion of leadership.

Required Materials

• Resume/CV
• Three work references (with contact information; at least one reference should be from a supervisor)
• Letter of Interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times to attach your Resume, References, and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.