Executive Assistant, AMD

Job Title

Job Description

Executive Assistant, AM&D

Reporting to the Head of Ambulatory Monitoring & Diagnostics (AM&D), this role will also support the Head of Business Portfolio and Global Marketing for AM&D, based in Cambridge, MA.

Your role:

• Proactively and independently performs the full range of executive administrative tasks which involves a high level of responsibility. This includes calendar and meeting management, project management, and associated travel arrangements and expense report management, aligning activities and processes with the demands of the executives or departments supported. 

• Navigates complex and detailed travel plans, itineraries, and documents for travel-related meetings (both domestic and international) and processes related expense reports. 

• Organizes, coordinates, and hosts meetings and events, including pre-meeting set up, communicating agenda, note taking, tracking and follow up on identified action items, as needed. 

• Provides ad hoc site support for AM&D employees and leaders based at the Cambridge office. Ability to provide support in a typical workday as well as light support after hours, as needs arise.  

• Collaborates and coordinates with other Executive Assistants, globally and across North America, sharing knowledge, with a focus on continuous improvement.  

You're the right fit if:

• You’ve acquired 4+ years of work experience in an executive assistant role in a dynamic and global environment. 
• Your skills include:
  • Strong oral and written communications to create e-mails and announcements, strong ability to work closely with employees and leadership.
  • Administrative procedures and proficiency with Microsoft Office, Workday, Concur, PPT savvy to support with major presentations and ability to learn new tools.
  • Proactive and able to make independent decisions.
  • Possess strong hands-on mentality, self-motivation, detail-oriented, and meticulous organizational skills.
  • Ability to set priorities under pressure and manage time and workload. 
• You have an Associate’s Degree in Administrative Support, Business or a related field, preferred, or a Bachelor’s degree, preferred; or equivalent related experience as Executive Assistant for 7+ years.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• You have the ability to exercise discretion, maintain confidentiality, and apply good judgement in making decisions. You’re available to work in the Cambridge office for at least 3 days a week, required. 

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The pay range for this position in Cambridge, MA is $37/hr to $60/hr.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.   

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered.  Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more.  Details about our benefits can be found here. 

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case. 

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position.  For this position, you must reside in or within commuting distance to Cambridge, MA.

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This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates.  Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.