Administrative Coordinator - job 1 of 2

At the University of St. Joseph O'Dea Medical Center, our talented and diverse groups of professionals represent our strength. Through teamwork and a collaborative work environment, we proudly serve our patients and our community with unwavering commitment. It’s our passion for people that motivates us to do great work every single day.  Consistently named among the top 100 Best Places to Work in Maryland, our team members have the opportunity to grow professionally in a supportive and stimulating environment.

SUMMARY:   

Under general supervision performs a variety of secretarial, receptionist and support duties.

SUPERVISORY RESPONSIBILITY:   

This job has no supervisory responsibility.

IMMEDIATE SUPERVISOR POSITION TITLE: 

Practice Manager, Spine Institute

The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of the position.  The specific job duties may be changed by the department manager with or without prior notice based on the needs of the organization.

EDUCATION AND EXPERIENCE: 

To qualify for the position, the candidate must have a high school diploma or equivalent required.  Successful completion of secretarial classes beyond high school or an Associate degree in secretarial science or related field preferred.  Five years of administrative secretarial experience required.  Experience in a health care setting preferred.

CONDITIONS: 

The new hire or transfer employee will remain within this job category for a probationary period of six months.  With a satisfactory criteria based performance evaluation, the employee will advance to a regular status employee.  If the evaluation is not satisfactory, the employee will be terminated.

SKILLS & ABILITIES: 

• Demonstrated knowledge of advanced word processing, spreadsheet, database and presentation software required
• Ability to type 60 words per minute
• Ability to transcribe minutes and handle meeting discussions for transcription
• Knowledge of medical terminology and/or health care methods
• Ability to ensure the confidentiality and rights of patients and confidentiality of health system and departmental documents required

LANGUAGE SKILLS: 

The ability to communicate effectively with employees, physicians, hospital management and the general public.

MATHEMATICAL SKILLS:

Ability to perform basic math functions.

REASONING ABILITY:    

Ability to prioritize work responsibilities and problem solve using analytical and problem solving skills.

CERTIFICATES, LICENSES AND REGISTRATIONS: 

Certified Professional Secretary designation preferred.

PHYSICAL DEMANDS: 

While performing this job the individual will work in a confined high-traffic area.  The job requires sitting approximately 80% of the time and standing and walking 20% of the time.  The job requires visual and auditory acuity and ability to orally communicate.  Ability to lift and carry supplies weighing up to 35 lbs. and reaching pulling and pushing is required.  There is a potential for exposure to blood and/or body substances and hazardous materials.

All your information will be kept confidential according to EEO guidelines.

• Pay range for this position is: $20.47-$28.64 
•  Review the 2025-2026 UMMS Benefits Guide

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