Administrative Services Coordinator - job 1 of 2
Skills
- Working knowledge of PeopleSoft Human Capital Management or similar HRIS
- Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with payroll/timekeeping processes
- Knowledge of hiring/termination, disciplinary actions, and FMLA procedures
- Ability to draft and maintain policies, procedures, and process documentation
- Experience supervising staff and conducting employee performance management
- Analytical skills for HR reporting and basic project management
- Familiarity with worker's compensation filing processes
Responsibilities
- Serve as lead HR coordinator for Development Services and supervise HR support staff.
- Partner with City Human Resources to ensure hiring, terminations, disciplinary actions, performance reviews, and FMLA processes are followed.
- Prepare and distribute complete onboarding materials and ensure new hires are trained in time entry.
- Maintain appropriate HR and medical records and ensure confidentiality.
- Oversee payroll/timekeeping processes and resolve related issues department-wide.
- Interpret personnel rules and provide guidance to supervisors and employees to ensure consistency.
- Draft, review, update, and finalize department policies and procedures.
- Prepare monthly reports on turnover, absenteeism, FML, disciplinary actions, and other HR metrics.
- Represent the department at HR meetings and trainings and act as primary contact for HR deadlines and assignments.
- Assist with annual budget preparation for salaries, benefits, and turnover estimates.
- Ensure mandatory training compliance for department personnel.
Education
- Bachelor’s degree in public administration, business administration, human resources, or related field preferred
- Candidates without the degree may be considered if they have substantially more relevant work experience
Benefits
- 11 paid holidays
- Medical, dental, and vision insurance
- Paid time off (PTO)
- Pension plan
- Professional development opportunities
- Direct deposit pay
Average salary estimate
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