Payroll Specialist/ HR Admin

About Us:

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America's top corporations in the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery.

Since 1957, we have been known for our high-quality, custom-built control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently.

Job Summary:

We are seeking a detail-oriented Payroll Specialist / HR Administrator to join our Houston team. This role is responsible for managing bi-weekly payroll processing, payroll compliance, benefit deductions, and reporting while also supporting HR with administrative and process improvement tasks.

While payroll will be the primary responsibility, the position will also assist the VP of HR with administrative projects, reporting, and process documentation. This role provides an excellent opportunity for someone with payroll expertise who is also eager to broaden their HR skillset.

Job Duties:

Payroll Responsibilities

• Process bi-weekly payroll in Paylocity, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations.
• Maintain employee tax elections, garnishments, deductions, bonuses, and commissions.
• Accurately process and reconcile benefit deductions each payroll cycle.
• Support open enrollment by validating benefit changes and ensuring payroll accuracy.
• Audit employee time and attendance, overtime, PTO accruals, and leave of absence coding.
• Prepare and distribute payroll reports for HR, Finance, and leadership.
• Assist with quarterly and year-end processes including W-2s, 941s, and 1099s.
• Support payroll compliance audits and partner with Finance for reconciliations.

HR Administrative Support

• Assist the VP of HR with process documentation, workflow improvements, and reporting.
• Create, update, and maintain spreadsheets, HR reports, and tracking tools.
• Provide administrative support for HR initiatives, employee communications, and audits.
• Check, sort, and scan incoming HR mail to ensure timely processing of employee-related documents.
• Support onboarding, compliance recordkeeping, and employee file management.
• Help identify opportunities for process improvement across payroll and HR functions.

• Associate or bachelor’s degree in accounting, Finance, or related field or equivalent work experience required
• 3+ years of payroll processing experience in a multi-state environment required
• Strong knowledge of federal and state payroll regulations, wage and hour laws, and tax compliance required
• Proficiency with payroll software, such as Paylocity required
• High attention to detail, organizational skills, and confidentiality required
• Strong communication skills, both written and verbal.
• Ability to pass physical, drug, driving, and background checks required
• Excellent communication skills both written and verbal required
• Ability to pass physical, drug, driving, and background check required
• Ability to physically push, pull, and lift 26 lbs. or more required
• Ability to stoop and bend required
• Ability to sit, stand, and walk for four-plus hours at a time required
• Alignment with company core values required

• Medical, dental, vision, HSA, term life, AD&D, STD, LTD
• 100% medical premium paid for by Panelmatic for the employee-only level medical coverage
1. 80% paid for by Panelmatic and 20% paid for by the employee on all other level medical coverage (ie employee plus child, employee plus spouse, family)
• 401K and bonus
• Scholarships, educational reimbursement, paid volunteerism, and paid personal and professional development provided
• PTO and paid holidays provided