Talent & People Operations Specialist

The Talent & People Operations Specialist will provide recruiting, project, and operations support to the human resources function. The specialist will spend approximately 50% of their time supporting recruitment through the full lifecycle, with a focus on positions up to and including “manager” level. The other half of their work will include managing People & Culture’s (P&C) operational processes and programs, providing research and data analysis, supporting departmental meetings and events, and improving systems and workflows. The specialist should be a team player who is flexible to the fluctuating needs of the P&C department and can effectively manage their time spent on recruiting versus operational tasks. This is an excellent opportunity for someone to “level up” their experience in talent acquisition and broad HR functions.

This position will report to the Senior Manager, Talent and Development and will support the Director, People & Culture on operational initiatives.

This is a full-time position located on-site at the Simons Foundation office in New York City. For more information, visit simonsfoundation.org/careers.

Essential Functions/Responsibilities:

Recruiting and Talent Support (~50%)

• Manage simultaneous searches through the full-cycle recruitment process, including sourcing, screening, interviewing and extending offers

• Foster strong relationships with hiring managers to understand their departmental needs

• Ensure a seamless and positive candidate experience, from initial contact to onboarding

• Schedule and manage logistics for interviews

• Support new hire onboarding processes by collaborating with managers to ensure a smooth transition for all new employees and facilitating orientation sessions.

• Support the Autism in the Workplace (AITW) program through maintaining partner relationships such as university liaisons, tracking contact information, and setting up meetings. Project manage AITW program events.

• Provide low-level employee relations support and advice, in consultation with P&C colleagues.

People & Culture Operations Support (~50%)

• Process vendor invoices in a timely manner and update contracts in the legal contract system. Depending on aptitude, coordinate P&C budget.

• Compile monthly expense reports for the SVP of People & Culture.

• Run reports from the Workday HRIS and prepare employee metrics, including those provided to the Simons Foundation Board of Directors. Prepare presentations to support visual reporting of metrics.

• Support our in-house research division, the Flatiron Institute, with general administrative processes including contingent worker onboarding/offboarding and intern cohorts.

• Support departmental meetings and events, in partnership with the People & Culture assistant.

• Identify and carry out process improvements, event ideas, and/or HRIS system enhancements.

• Perform HR-related research, special projects and data tracking on an ongoing or ad-hoc basis. These requests are often highly confidential and/or urgent.

• Perform any other duties or tasks as assigned or required.

Minimum Qualifications:

Education

• Bachelor’s degree or equivalent experience

Experience

• 4 years of progressively responsible administrative and/or programmatic support experience, preferably in HR

• 2 years of experience in supporting full lifecycle recruitment. Experience in recruitment coordination is acceptable if combined with comprehensive knowledge of the recruitment process and legal requirements.

• Experienced with data tracking and reporting with a very strong attention to detail

• Familiarity with and/or interest in HR principles and laws

Related Skills & Other Requirements

• Excellent organizational, time-management and multitasking skills

• Strong customer service orientation

• Highly professional and ability to always maintain tact and confidentiality

• Strong interpersonal skills and ability to work collaboratively, with the ability to build relationships with colleagues, candidates, hiring managers, and external agencies

• Superior written and verbal communications skills

• Comfortable speaking in front of groups for orientation sessions

• Ability to suggest process improvements and execute new ideas

• Interest in the mission of the Simons Foundation

Required Application Materials:

• Please submit a résumé and cover letter stating your interest in the position.

Compensation and Benefits:

• The full-time annual compensation range is $75,000 - $85,000 depending on experience.

• In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.

Our Commitment to Expanding Pathways to Science & Opportunities for All:

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.

The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.