Executive Assistant - Founder & CEO

About Resolve AI

• At Resolve, we’re building Agentic AI that empowers software engineers by automating production engineering and SRE workflows. Our models deeply understand production systems — from code to databases — taking on repetitive, high-pressure tasks and handling critical incidents autonomously, so engineers can focus on building.

• Our founders (Spiros Xanthos and Mayank Agarwal) are the core creators of OpenTelemetry and led Splunk Observability. They have had 2 successful exits to Splunk and VMware.

• We raised a $35M Seed round from top-tier investors like Greylock, Unusual Ventures, Jeff Dean (Chief Scientist, Google DeepMind), Thomas Dohmke (CEO, GitHub), Matt Garman (CEO, AWS), Reid Hoffman (Founder, LinkedIn) and Fei Fei Li (Professor, Stanford).

What You’ll Do

As our Executive Assistant, you’ll be the trusted backbone to our leadership team—managing logistics, communications, and operations with efficiency, discretion, and foresight. Operating in a fast-moving startup environment, you’ll be pivotal in enabling strategic decision‑making and high productivity. You’ll anticipate needs, streamline workflows, and elevate the executive experience.

Your responsibilities will include:

• Calendar and travel management: Coordinate complex scheduling and seamless domestic/international travel, including briefings, itineraries, and expense reports.

• Inbox and communication triage: Own the CEO’s inbox—prioritize threads, draft responses, and drive timely follow-ups with internal and external stakeholders.

• High-leverage meeting support: Prepare materials, manage logistics, and take action-oriented notes for key meetings, including board, investor, and leadership reviews.

• Internal & external communications: Partner with leadership to amplify messaging across Slack, newsletters, decks, and external-facing materials.

• Cross-functional coordination: Act as a connective tissue between leadership and teams like Ops, People, and GTM—ensuring smooth handoffs and clarity.

• Operational ownership: Manage vendors, tools, and occasional business/personal logistics to keep systems humming behind the scenes.

• Context & continuity: Track meeting outcomes, key decisions, and follow-ups to maintain momentum and executive focus.

• Discretion & professionalism: Uphold confidentiality and represent the company with clarity, composure, and care—especially in high-stakes environments.

• Bias for action: Anticipate needs, surface priorities early, and take initiative to remove friction before it becomes a problem.

What We’re Looking For

• 4–6+ years of experience supporting C‑level or senior leadership in fast‑paced startup or enterprise environments.

• A proven track record of managing high‑volume calendars, travel, and logistics with precision.

• Exceptional organizational and time‑management skills, able to juggle competing priorities.

• Strong interpersonal presence: polished communication, emotional intelligence, and ease interacting under pressure.

• Self‑starter mindset: you identify gaps before being asked and own resolution.

• Resourcefulness: comfort navigating ambiguity with creativity, tact, and calm urgency.

• Tech-savvy: adept with tools like Google Workspace, Slack, Zoom, calendaring systems, travel/work expense platforms.

• Absolute integrity and discretion when handling confidential information.

• Enthusiastic about working in a hyper-growth, impactful AI startup environment.

Why Join Resolve AI?

• Make a Real Impact: Join a mission-driven team tackling complex challenges that deliver meaningful outcomes for customers and revolutionize engineering operations.

• Shape Agentic AI’s Future: Help build the next frontier in enterprise software and define its transformative impact.

• Own Your Work: Take end-to-end responsibility in your role in a collaborative, high-trust environment.

• Accelerate Your Career: Grow alongside industry leaders in a fast-paced environment, gaining invaluable experience and opportunities to propel your career to new heights.

• Competitive Benefits: Competitive Pay Packages with full benefits including:

  • Equity with Early Exercise & QSBS Eligibility

  • Comprehensive Medical, Dental, and Vision Insurance

  • Monthly Housing Stipend

  • Flexible (Unlimited) Paid Time Off

  • Visa Sponsorship & Immigration Support

  • 401(k) Plan

  • Parental Leave

  • Discretionary Tech Benefit Stipend

  • Daily in-office Lunches and Dinners

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability, age, and other characteristics protected by law.