Executive Assistant

About Rad AI

At Rad AI, we’re on a mission to transform healthcare with artificial intelligence. Founded by a radiologist, our AI-driven solutions are revolutionizing radiology—saving time, reducing burnout, and improving patient care. With one of the largest proprietary radiology report datasets in the world, our AI has helped uncover hundreds of new cancer diagnoses and reduced error rates in tens of millions of radiology reports by nearly 50%.

Rad AI has secured over $140M in funding, including a recently oversubscribed Series C ($68M round) led by Transformation Capital, bringing our valuation to $528M. Our investors include Khosla Ventures, World Innovation Lab, Gradient Ventures, Cone Health Ventures, and others—all backing our mission to empower physicians with cutting-edge AI.

Our latest advancements in generative AI are used by thousands of radiologists daily, supporting more than one-third of radiology groups and healthcare systems and nearly 50% of all medical imaging in the U.S. at partners including Cone Health, Jefferson Einstein Health, Geisinger, Guthrie Healthcare System, and Henry Ford Health.

Recognized as one of the most promising healthcare AI companies by CB Insights and AuntMinnie, and ranked by Deloitte as the 19th fastest-growing company in North America, we are building AI-powered solutions that make a real impact. Most recently, Rad AI was named to CNBC’s Disruptor 50 list, highlighting the innovation and momentum behind our mission.

If you’re ready to shape the future of healthcare, we’d love to have you on our team!

About This Role

We are seeking a highly-skilled Executive Assistant (EA) to support 2-3 members of our executive team. In this role, you will be a critical partner in enabling leadership effectiveness and driving seamless organizational efficiency in a remote-first environment. Our EA team collaborates closely with leaders across the company to manage complex schedules, facilitate meetings, and coordinate logistics for events and large-scale offsites. The ideal candidate brings exceptional attention to detail, thrives in building and refining processes, and is tech-savvy, leveraging tools and systems to optimize workflows and ensure smooth operations.

Key Responsibilities

• Strategic Partnership:

  • Build trusted partnerships with the leaders you support, their direct reports and other key stakeholders across the business.

  • Keep a pulse on the organization and anticipate needs, enabling leadership to see around corners and operate more effectively.

  • Maintain confidentiality while handling sensitive information and acting with discretion.

• Calendar & Meeting Management:

  • Proactively and accurately manage heavy calendars by understanding business and leadership priorities, protecting executive focus time, minimizing context switching, and removing scheduling conflicts.

  • Manage meeting requests by gathering key details (subject, agenda, participants, target dates) and providing necessary context and pre-reads.

• Event Coordination:

  • Plan and execute events and offsites involving executives, leadership teams, or company-wide initiatives.

  • Deliver engaging, high-impact experiences aligned with the company’s roadmap and values while being a good steward of the budget.

• Administrative Support:

  • Provide day-to-day admin support including inbox management, expense tracking, travel arrangements, and document management.

  • Assist in coordination across departments, driving communication and follow-up on key strategic initiatives.

• Project Management:

  • Work on special projects as assigned by executive leaders.

  • Help develop effective operational processes and documentation when needed.

Who we’re looking for

• 5+ years' experience providing administrative support in a corporate setting

• 3+ years' experience as an Executive Assistant directly supporting senior leadership (VP level or above)

• Documented experience managing complex, high-volume calendars and facilitating meeting logistics for multiple executives

• Demonstrated proficiency with remote collaboration tools

• Experience handling confidential information with discretion and maintaining professional standards

• Strong written and verbal communication skills, with examples of cross-functional collaboration

• Track record of managing multiple, competing priorities and meeting deadlines in a fast-paced environment

• Experience with expense tracking, travel arrangements, and document management

• Ability to support East-coast based executive schedules

It’s great if you also have

• Prior experience working within a technology startup or high-growth company (highly desirable)

• Proven history of organizing and executing large-scale offsites and events, with the ability to deliver white-glove experiences for executive audiences

• Documented success in leading project management and improvement initiatives, with a focus on creating seamless processes

• Passion building and contributing to team culture

• Previous experience with tools including Slack, Google Workspace, Zoom, Ramp

Join our world-class team as we build and deploy AI solutions that empower physicians and transform patient care—making a meaningful impact on millions of lives. Driven by our mission,  we prioritize transparency, inclusion, and close collaboration, bringing together exceptional people to revolutionize healthcare. If you're passionate about driving innovation and delivering impactful healthcare solutions, we'd love to hear from you!

To learn more about what it's like to work at Rad AI, visit https://www.radai.com/life-at-rad-ai

For US-Based Full-Time Roles, Rad AI offers a variety of benefits, including:

• Comprehensive Medical, Dental, Vision & Life insurance

• HSA (with employer match), FSA, & DCFSA 

• 401(k)

• 11 Paid Company Holidays

• Location Flexibility (Remote-first company!)

• Flexible PTO policy

• Annual company-wide offsite

• Periodic team offsites

• Annual equipment stipend

• For roles based outside the US, your recruiter can share more details

At Rad AI, we value diversity and provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Please be vigilant regarding job scams. We advise all candidates to apply directly through our official careers page. Our recruiters will use email addresses with the domain @radai.com or [email protected].